Research Administrator (RSCH ADM 3)

Job Summary

Under general direction, manage the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff and subcontractors in compliance with the requirements and restrictions of awards and agreements, assisting third parties including UCOP and Federal Offices/Agencies with audits of expenditures, and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities.

Apply By Date March 24, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Bachelor's degree in related area and / or equivalent experience / training

Experience in grant funding processes, procedures, and techniques. Including the preparation of grant proposals and managing grants awarded

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment

Ability to independently perform complex financial analysis and customized reporting

Strong oral and written communication skills to effectively communicate, both in person and in writing with ability to maintain a customer service focus across broad and diverse subject areas

Organizational skills to independently determine workload priorities and set timetables to meet deadlines, goals, and objectives in a busy, high-volume, and deadline-driven work environment that requires coordination of multiple activities

Preferred Qualifications

Bachelor's degree in business, accounting, finance, or a related a field, OR an equivalent combination of education and experience.

Experience working with contracts and grants on the UC Davis campus or within a large university system w/expert level knowledge of UC policies and procedures

Certified Research Administrator (CRA), or ability to obtain certification within a 12-month time period from date of appointment

Ability to perform complex financial analysis and customized reporting

Key Responsibilities

45% - Contract & Grand Administration

30% - Financial Reporting and Invoicing

25% - Other Responsibilites

Department Overview

The Department of Population Health and Reproduction is an interdisciplinary department within the School of Veterinary Medicine. The Department's focus is on teaching and research programs dedicated to improving a safe and economical food supply from animal origins; the gathering and dissemination of information that can lead to enhanced animal and human health and enhanced animal production; and the management of natural resources for animal and public good.

POSITION INFORMATION

Salary or Pay Range: $67700 /yr. - $120500 /yr.

Salary Frequency: Monthly

Salary Grade: Grade 21

UC Job Title: RSCH ADM 3

UC Job Code: 006206

Number of Positions: 1

Appointment Type: Staff: Career

Percentage of Time: 100 % - Fixed

Shift (Work Schedule): M onday -F riday, 8 am - 5 pm

Location: Davis, CA.

Union Representation: 99 - Non-Represented (PPSM)

Benefits Eligible: Yes

This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

Standing - Occasional Up to 3 Hours

Walking - Occasional Up to 3 Hours

Sitting - Frequent 3 to 6 Hours

Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours

Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours

Bending/Stooping - Occasional Up to 3 Hours

Squatting/Kneeling - Occasional Up to 3 Hours

Twisting - Occasional Up to 3 Hours

Reaching overhead - Occasional Up to 3 Hours

Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours

Complex problem solving/reasoning - Occasional Up to 3 Hours

Ability to organize & prioritize - Frequent 3 to 6 Hours

Communication skills - Frequent 3 to 6 Hours

Numerical skills - Occasional Up to 3 Hours

Constant Interaction - Frequent 3 to 6 Hours

Customer/Patient Contact - Frequent 3 to 6 Hours

Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

-This position will have a Flex Work hybrid schedule with a mix of remote with assigned days on-site. -Work occasional evenings, weekends, or other non-standard times to meet operations or grant deadlines, usually at short notice, or to attend international conference calls and meet deadlines. -Occasional travel required for trainings and meetings.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

N/A

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-JP

To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFL&JobOpeningId=76866&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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