Administrative Assistant - Military Veterans

AppleOne is proud to present:
Join a dynamic, global team focused on supporting customer incidents and enhancing modern work systems. The Growth & Innovation team is dedicated to fostering a cooperative, supportive environment that drives customer success. We are currently seeking a highly organized and proactive Business Administrator to support our General Manager (GM) and assist with team-wide administrative needs. This is an excellent opportunity to be part of a high-visibility team and contribute to impactful work. Position Overview: The Business Administrator will provide essential support to a GM-level executive and approximately 200 team members. The role primarily involves managing the GM’s calendar, travel arrangements, and expenses, as well as general team support, event coordination, and administrative duties. The ideal candidate is someone who thrives in a fast-paced, high-functioning team environment and is highly organized with strong communication skills. Key Responsibilities: • Calendar Support: Manage the GM’s calendar, ensuring accuracy and strategic alignment with priorities. Anticipate scheduling needs and ensure timely adjustments. • Travel & Expenses: Book both domestic and international travel for the GM. Process travel expenses and ensure all transactions are completed efficiently. • Team Support: Assist with administrative tasks for a team of over 50 employees, including onboarding, office moves, and event coordination. Provide logistical support for team meetings and morale-building activities. • Event Coordination: Plan and coordinate events, meetings, and team-building activities, ensuring everything runs smoothly and aligns with team goals. • Procurement & Logistics: Handle procurement needs such as hardware and office supplies. Manage tracking and ordering of items. • Administrative Tasks: Manage position number hygiene, recruiting administration, and expense report processing. • Communication: Act as a point of contact for team members, both internal and external, and ensure effective communication with all levels of the organization. • Special Projects: Take on additional projects as needed, including data management and facilitating key team logistics. • Prioritization: Manage incoming requests and prioritize tasks to ensure effective completion within tight deadlines. Qualifications: 4+ years of experience in administrative assistance, business management, or related field. Prior experience managing executive calendars and supporting senior-level leaders. Excellent organizational skills, able to handle multiple competing priorities. Strong communication and interpersonal skills, with attention to detail. Experience with event coordination, procurement, and administrative support for a large team.

EEO/AA Employer/Vet/Disabled.





The Know Your Rights poster is available here:


https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf





The pay transparency policy is available here:


https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf





For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.





We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.





AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.


https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf





We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


#1030

Experienced (Non-Manager)