Executive Assistant to the Commissioners - Military Veterans

The Massachusetts Gaming Commission (MGC) is seeking to hire an Executive Assistant to the Commissioners. Under the direction of the Chair and the Commissioners (the “Commissioners”), this position is responsible for providing senior level administrative and confidential support to a designated subset of the five appointed Gaming Commissioners. This position will work closely with a second Executive Assistant also working with Commissioners.

Duties and responsibilities include, but are not limited to, the following:

• Support the administrative needs of the designated Commissioners
• Manage the designated Commissioners’ calendars
• Manage special projects at the direction of Commissioner(s) including logistical planning and ongoing project management
• Prepare research and briefing materials with a goal of keeping the Commissioner(s) prepared for upcoming meetings and events
• Work with external partners to gather, summarize and report on information useful to Commissioner(s) and pertinent to the topic of the day
• Complete and submit weekly timesheets for the designated Commissioners as requested
• Assist with the drafting and distribution of correspondence for the Commissioners in coordination with the second Commissioners’ Executive Assistant and other staff
• Create and manage a system to track all incoming correspondence and responses for the designated Commissioners
• Assist with individual Commissioners’ broad administrative needs. For example, filing, technological assistance and preparation of presentations if needed
• Schedule the designated Commissioners’ appointments and meetings in coordination with internal team members and external stakeholders
• Coordinate the designated Commissioners’ speaking engagements in collaboration with the MGC Communications Director
• Make and monitor designated Commissioners’ travel arrangements and prepare travel and expense reports in compliance with the Commonwealth's guidelines
• Support the scheduling and execution of the Commission’s public meetings and hearings in coordination with the Commissioners second Executive Assistant and other administrative team members
• Other duties as assigned

Skills and Qualifications:

• Extraordinary integrity and commitment to ethical guidelines
• Strong communication skills, both written and verbal, with excellent grammar, spelling, punctuation, and editing abilities
• Strong project management skills, ability to manage special projects with provided direction from Commissioner(s) or other Executive staff
• Strong organizational and time-management skills
• Demonstrate attention to detail
• Ability to anticipate project next steps and to anticipate daily the needs of Commissioner(s)
• Proficiency in Microsoft Office Suite with advanced knowledge of its applications
• Ability to deal tactfully with others, establish appropriate rapport in all interactions, and manage matters that are confidential and/or time-sensitive
• The ability to work effectively and collaboratively with internal team members and external stakeholders
• The ability to use sound judgment in handling analytical and logistical challenges and resolving problems
• The ability to work well under pressure

Experience, Education, and Training:

•  High School Diploma required. A bachelor’s degree is preferred
• At least 5-10 years previous experience providing high-level administrative supports; or an equivalent combination of education, experience, and demonstrated ability
• Experience working in Massachusetts state government a plus

 Salary is commensurate with experience, with a range of $71,474 to $92,377. 

Our Benefits: Hybrid work environment; MA State Retirement Plan (pension); a 9000 sq. foot on-site fitness center; tuition Remission for yourself and your spouse to MA Community Colleges and State Universities; medical, dental, vision, life, and disability insurance; deferred compensation 457(b) plan; flexible spending for healthcare, daycare, and transportation; 15 vacation days to start, 12 paid holidays, three personal days and 15 sick days per year.

 The MGC offers a hybrid work environment and requires staff to work at least two days in the Boston Office. Based on business needs, additional in-office days may be required.

 The successful candidate must pass an extensive background check conducted by the Massachusetts State Police. It includes a full credit check, CORI (Criminal Offender Record Information), fingerprinting, drug test, reference checks, review of IRS Income Tax Transcripts for the last four years, and a Certificate of Good Standing from the Massachusetts Dept. of Revenue (DOR).

 The Massachusetts Gaming Commission is responsible for the implementation of the expanded gaming law (Chapter 194 of the Acts of 2011) and regulatory oversight of G.L. chapter 23K (casino gaming), chapter 23N (sports wagering), and chapter 128A (horse racing). Under these laws, the Commission is tasked with establishing a regulatory framework for the solicitation, licensing, taxation, and oversight of a maximum of three casino licenses and one slots parlor only license, the provision of in-person and digital sports wagering, and the live and simulcasting of horse racing in Massachusetts.

 It is the policy of the Massachusetts Gaming Commission and the Commonwealth of Massachusetts to afford equal employment opportunities to all qualified individuals, without regard to their race, color, ancestry, religion, sex, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, gender identity or expression, or any other characteristic or status that is protected by federal, state, or local law.