Administrative Supervisor 1 | University of California Davis - Military Veterans

Administrative Supervisor 1 Job Summary The Division of Cardiovascular Medicine is one of 13 divisions in the Department of Internal Medicine. The Division is comprised of 41-clinical/research faculty, 17 non-faculty academics, 7 contract MSP physicians, 20 clinical fellows, 16 volunteers and/or emeritus faculty, 7 administrative office staff, 3 NPs, 3 CRC, and 3 research personnel. This position has administrative responsibility for the day-to-day activities of the academic offices, and research units and oversight of clinical activity in multiple inpatient and outpatient locations. This position serves as backup to the Division Administrator, in their absence, and is a member of the Division's administrative leadership team, and as such, is expected to participate in strategic planning, public relations, and other projects undertaken to grow the Division. #CA-SB Apply By Date 3/16/2025 by 11:59pm Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position Bachelor's degree in related area and / or equivalent experience / training Minimum of two (2) years of progressive administrative experience, including calendaring, meeting coordination, and events planning. Experience in human resources and/or faculty recruitment, including search preparation and support, interview scheduling, hiring processes, and onboarding. Supervisory experience, or completion of the supervisory certificate. Minimum of one (1) year of in-depth experience using Lightning Bolt, both as a user and as an administrator. Minimum of one (1) year experience using MyInfoVault or a similar system for academic appointments and other actions. Ability to apply knowledge of human resource principles and practices and to interpret, understand, and apply University human resource policies and procedures, including but not limited to UCD P&P Manual, Academic Personnel Manual, Personnel Policy for Staff Members, collective bargaining contracts, Worker's Compensation, Family Medical Leave Act, University policies relevant to sexual harassment, discrimination in employment, and similar. Demonstrated exceptional customer service and interpersonal skills: ability to communicate effectively with various constituencies, including individuals for whom English is a second language. Oral communication skills to make presentations, conduct meetings, and interact effectively with persons at all organization levels-the ability to work under demanding circumstances and always maintain composure. Excellent organizational skills: ability to independently prioritize and coordinate multiple work assignments in the most efficient manner, under the pressure of deadlines and frequent interruptions, and meet conflicting deadlines. Ability to maintain confidentiality, exercise discretion, and use independent and mature judgment relating to personnel and payroll records and sensitive personnel issues. Ability to direct the activities of others, access workload trends, develop staffing patterns, assign tasks, train staff, maintain a constructive work environment, resolve conflicts and problems, handle disciplinary actions, and write performance appraisals. Encourage professional development for staff to enhance performance and career goals. Ability to anticipate problems/ roadblocks and associated consequences and take appropriate initiative on behalf of the division manager, supervisor, and faculty. Knowledge of the cardiology clinical service schedules and ability to adapt to constant changes in the clinical schedule. Knowledge and experience in preparing academic and staff appointments, personnel paperwork, medical staff, and billing application, professional activity reports, merits, promotions via MyInfoVault, statistical reports, and maintaining faculty curriculum vitae. Preferred Qualifications In an Administrative Role Academic Personnel Experience Cardiovascular Experience UC Experience Experience using Aphid, Recruit, and Job Builder. Previous experience working with physicians in a healthcare setting. Experience using online/other project management tools and apps to track tasks and create project plans and reports. Knowledge of the Health System and UC Davis Policies and Procedures. Key Responsibilities 25% - Staff Supervision and Administration 25% - Human Resources and Academic Personnel Administration 20% - Division Administration 20% - Administrative Support to the Division Chief 10% - Clinical Studies and Leave Administration Department Overview Internal Medicine is one of 13 divisions in Internal Medicine. Department Specific Job Scope Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. POSITION INFORMATION Salary or Pay Range: $2,593.87 - $ 4,616.86 Salary Frequency: Bi-weekly Annual Salary: 67 , 700- $120 , 500 Salary Grade: Grade 21 UC Job Title: ADMIN SUPV 1 UC Job Code: 007374 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 % Shift (Work Schedule): 8am -5pm Location: Ellison Ambulatory Care Center (HSP098) Union Representation: No, 99 - Non-Represented (PPSM) Benefits Eligible: Yes This position is hybrid (mix of on-site and remote work) This is not a H-1B Visa opportunity Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFL&JobOpeningId=76809&PostingSeq=1&SiteId=7&languageCd=ENG&FOCUS=Applicant The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-fc7a8edbfcc40247918b81e29754884c