Admin Support Specialist -Shared Governance Group - Military Veterans
at Auburn University
Position Information
Requisition Number
S4263P
Home Org Name
Provost & VP Academic Affairs
Division Name
Provost and VP Academic Affair
Position Title
Admin Support Specialist -Shared Governance Group
Job Class Code
DB15A/B
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The Shared Governance Administrative Support Specialist is critical in empowering Auburn University's shared governance process. This position supports the University Senate (50%), Staff Council (25%), and A&P Assembly (25%) and ensures the efficient operation and accurate record-keeping of these vital groups. Responsibilities include managing key information, providing technical and logistical support for meetings and events, and facilitating communication across diverse platforms and stakeholders. The ideal candidate is a highly organized, detail-oriented individual proficient in digital tools and collaborative environments, dedicated to fostering effective shared governance.
Essential Functions
- Regularly update websites by posting agendas, minutes, and recordings. Ensure the accuracy of committee rosters and other published information.
- Collaborate with the Salesforce team to maintain accurate membership and committee rosters. Ensure updates are communicated effectively and implemented promptly.
- Assist in preparing archive data for migration to a new website platform.
- Maintain accurate records for the University Senate, Staff Council, and A&P Assembly.
- Provide technical support during meetings, including managing presentation slides, Zoom sessions, and access to Canvas site. Prepare meeting attendance lists and other materials as needed. Support events for the University Senate, Staff Council, and A&P Assembly (i.e., orientations, socials, workshops, trainings, conferences, etc.).
- Coordinate the annual transfer of information from the Senate Secretary to the Secretary-Elect, Staff Council Chair to Chair-Elect, and A&P Assembly Chair to Chair-Elect.
- Ensure that all relevant participants are invited to specific meetings.
- Provide additional support as needed by the three governance groups.
Minimum Qualifications
Minimum Qualifications
- High School Diploma or equivalent And 4 years of Experience in administrative support services.
- High School Diploma or equivalent and 6 years of Experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Desired qualifications include a college, vocational, or associate degree from an accredited institution with an emphasis on general studies or administrative training. Proficient use of the Microsoft Office Suite, including Excel and Word, Ellucian Banner HR and Finance, and Kronos, is also desired.
Posting Detail Information
Salary Range
$36,410 - $58,710
Job Category
Administrative
Working Hours if Non-Traditional
7:45 am - 4:45 pm/Monday-Friday
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
02/19/2025
Closing Date
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/51275
Documents Needed to Apply
Required Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Auburn, AL
Welcome to Auburn University!
Auburn University was established in 1856 as the East Alabama Male College, 20 years after the city of Auburn's founding. In 1872, under the Morrill Act, the school became the first land-grant college in the South and was renamed the Agricultural and Mechanical College of Alabama. In 1899 the name again was changed, to the Alabama Polytechnic Institute. Finally, in 1960 the name of the school was changed to Auburn University, a title more in keeping with its location, and expressing the varied academic programs and larger curriculum of a major university.
Today, Auburn is one of the few universities to carry the torch as a land, sea and space grant university. Our fall 2014 semester enrollment was 25,912. Our students can choose from more than 140 degree options in 13 schools and colleges at the undergraduate, graduate and professional levels.
Auburn University has developed into one of the largest universities in the South, remaining in the educational forefront with its traditional blend of arts and applied science, and changing with the needs of today while living with a respect for the traditions and spirit that are Auburn.