Campus Event Administrator - Military Veterans

Position Information

Requisition Number

S4248P

Home Org Name

Environmental Health, Safety & Risk

Division Name

Risk Management & Safety

Position Title

Campus Event Administrator

Job Class Code

AB72

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

As our System Administrator, Campus Events, you will be the driving force behind our event management infrastructure. Reporting to the Associate Director of Risk Management Special Projects, your mission is to optimize and streamline our systems, ensuring seamless event coordination and risk mitigation. Join us in creating memorable experiences while keeping our campus safe!

• Guidance and Best Practices: You will be the trusted advisor for event organizers, offering practical insights and ensuring events align with safety protocols.
• Risk Mitigation: Collaborate with university departments to identify and manage risks associated with campus events, from logistics to crowd management.
• Event Registration: Streamline event registration processes, serving as the primary point of contact for approvals and requirements.
• Training Resources: Develop and implement training materials, equipping organizers with essential knowledge on system use, emergency protocols and compliance.

About Auburn:
At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!

Why employees choose Auburn:
Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.

Formal AU Job Title: System Administrator, Campus Events

Essential Functions

• Oversees the Auburn University Campus Event Planning System or other event management software to tracking, form collection (Certificates of Insurance, waivers, facility use agreements), committee comments, and event approval/denial with an eye for detail. This process includes the review of all event submissions and subsequent communications with the event planners and the approval teams to ensure that everyone has the information needed to properly evaluate and review events.
• Maintains an internal event calendar that encompasses all events on campus, including academic, event system, athletic, and City of Auburn events.
• Development and presentation of training, communication and event planning materials that partner with the Event System designed with for our on-campus event planners and system approvers.
• Serves as the Lead member of the Event Management Working Group working in collaboration with subject matter experts to evaluate events/activities from various campus perspectives.
• Develops and oversees event guidelines and best practices (e.g. pre-event inspections, event safety, vendor management, insurance requirements, incident response). Partners with university departments, student groups, and third parties to provide risk management guidance for planning and executing successful events. Works with subject matter experts, campus units and professionals within RMS to ensure pre-event site visits are scheduled, conducted, and risk mitigation strategies are developed.
• Collaborates with approval groups including Youth Protection to ensure events/activities with minors are compliant with the Youth Protection Policy; and Risk Management & Insurance to develop Event/Activity specific Waivers, Hold Harmless, Informed Consents, or other recommended documents.
• Assists event organizers to develop and implement customized risk solutions. Provides guidance to administrators, faculty, staff, and the community of proper use of campus facilities, event venues, and equipment. May assist in the development and enforcement of operational and safety policies, procedures, and rules for the use of college facilities and event venues.
• Reviews agreements and/or documents to ensure compliance with AU policies. Ensures events or activities support the University's mission and is authorized by appropriate university authorities. Acts as the final decision maker regarding approval or rejection of events.

Minimum Qualifications

Minimum Qualifications

• Education - Bachelor's degree
• 4 years of experience in event management, systems administration and/or risk management.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Strong planning and organizational skills, problem-solving, project management, customer relations, and critical thinking skills.
• Good communication and planning skills with the ability to develop and implement training programs and educational materials.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Competence with data management and reporting tools.
• Adept at learning and using software platforms.

Posting Detail Information

Salary Range

$59,130-$88,000

Job Category

Administrative

Working Hours if Non-Traditional

Employee may be required to work after hours or weekends.

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

02/13/2025

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/51219

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents
Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn
• AcademicKeys
• The Chronicle of Higher Education
• DiversityJobs
• HigherEdJobs
• HERC (Higher Education Recruitment Consortium)
• Indeed
• RecruitMilitary
• The Tuskegee News
• Professional organization or journal
• Veterans Assistance Services
• Disability Assistance Services
• State Employment Service
• Social Media
• AU Job Bulletin
• Notified by an Auburn employee
• College or university Career Services
• I went to the AU Employment Website directly (www.auemployment.com)
• Other

* Please select the answer that best describes your current employment relationship with Auburn University:

• Current full-time Auburn or AUM employee within probationary period
• Current full-time Auburn or AUM employee outside of probationary period
• Current part-time Auburn or AUM employee
• Not an Auburn or AUM employee

* Do you have a Bachelor's Degree from an accredited institution?

• Yes
• No
• Will obtain within 6 months

* Do you have 4 years of experience in event management,systems administration and/or risk management?

• Yes
• No

* What event management software or other relevant systems have you used in your previous roles? Describe your level of comfort and experience with these tools, including any specific tasks you performed such as data entry, system optimization, or report generation.
(Open Ended Question)

* Briefly describe your experience in managing or coordinating events:
(Open Ended Question)