Administrative Assistant 4 - Military Veterans

Job Title Administrative Assistant 4
Location Los Alamos, NM, US
Organization Name Accelerator Operations & Technology - Division Office
Minimum Salary 59200
Maximum Salary 91600

What You Will Do

The Accelerator Operations and Technology (AOT) Division Office is seeking a motivated, customer-focused individual to provide high-level administrative support (AA4) and to support AOT division-wide initiatives and administrative requirements. The successful candidate will report to the AOT Division Staff Operations Manager and will work directly with AOT-AE (Applied Electrodynamics) Group leadership to support their office needs. The successful candidate will be expected to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively manage Group-wide programs and projects.

Specific Duties include:

• Calendar management, meeting scheduling and coordination, and meeting content preparation.
• Serve as Designated Procurement Representative (DPR),and perform purchasing via Ariba and Pcard.
• Provide group-wide support in the areas of domestic and foreign travel, and T&L management.
• Work as part of an administrative team focusing on AOT's compliance with all LANL Records Management and Document Control policies and procedures as well as AOT Division policies
• Serve as point of contact for dosimetry
• Serve as Vehicle Custodian
• Maintenance of organizational rosters and materials
• Other administrative support functions as directed

What You Need

Minimum Job Requirements:

• Proven competence in providing administrative support in a busy office environment, including interfacing with all levels of personnel.
• Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
• Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
• Demonstrated ability to coordinate multiple calendars (both personal and conference room) with complex schedules.
• Ability to serve as a point of contact and resource for internal office and external agencies for established processes, procedures, and guidelines.
• Ability to effectively work in a team environment and interact with all levels of internal and external personnel.
• Must have an excellent record of dependability, availability, attendance and punctuality.
• Experience in the use of standard office software, such as Microsoft Word, Excel, PowerPoint, Outlook and Webex or other web conferencing applications.

Education/Experience: Position requires a High School Diploma and five years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel,FVTS) and SharePoint.
• Experience with FVTS for staff, postdocs and non-contingent workers.
• Experience with procurement/DPR responsibilities (Ariba, P-card)
• Experience with and knowledge of the Laboratory's visitor and guests including student guests and faculty guests.
• Previous experience working with a diverse set of individuals from a broad range of cultures.
• Ability to obtain Q-clearance, which normally requires U.S. Citizenship

Note to Applicants: For full consideration applicants must submit a comprehensive cover letter that addresses the requirements in the Minimum Job Requirements and the Desired Skills of the position with a bulleted list.

• Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Work Environment

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations areat the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance:Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.

The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request a disability accommodation, email applyhelp@lanl.gov or call (505) 664-6947, opt. 3 .

Employment Status Full Time
Appointment Type Regular
Regular