Human Resources Administrative Assistant - Military Veterans

Chubb is seeking a motivated Administrative Assistant to provide support to approximately six (6) Sr. Human Resources leaders, who are located in various office locations across the tri-state area. The ideal candidate will be enthusiastic about learning and growing within the Human Resources field, demonstrate a strong service orientation, and maintain a professional demeanor while contributing to a positive workplace culture. Success in this role will involve delivering consistent support to multiple stakeholders with customization as time and capacity allow.

This role will report directly to the Senior Vice President, Human Resources Business Partner and will be based in Whitehouse Station, NJ, with a required in-office presence of four days per week.

Key Responsibilities:

• Provide administrative support, including managing calendars, scheduling meetings, appointments, and travel arrangements for the Sr. Human Resources Business Partners and their respective teams. This may involve organizing meetings, conference calls, webinars, and other events with multiple participants, as well as technology setup, troubleshooting, and preparing agendas and materials for pre- and post-meeting distribution.
• Assist with cyclical talent processes, including Performance and Compensation Management, Goal Planning, Talent Reviews, Succession Planning, Chubb Associate and Intern onboarding, and Corporate Learning and Circle of Excellence nomination programs. Consistent delivery, exceptional organizational, and time management skills are critical, particularly during peak periods in the first and fourth quarters of the year.
• Create and manipulate large data sets from various sources in MS Excel, utilizing basic and complex formulas, pivot tables, and VLOOKUP functionality; share filtered outputs with Sr. HR Business Partners. Organize and present information effectively using MS PowerPoint.
• Monitor time-sensitive deadlines to assist Sr. Human Resources Business Partners in managing competing priorities. Proactively identify opportunities to enhance process efficiency.
• Collaborate with Sr. Human Resources Business Partners to assess reporting and analysis needs, establishing a regular schedule for producing consistent and customized reports. The candidate will be expected to identify discrepancies in reports and troubleshoot to resolution.
• Assist in planning and implementing HR events and employee engagement initiatives that foster an inclusive culture, such as listening surveys, wellness events, and other activities.
• Maintain organizational charts and distribution lists for efficient communication.
• Serve as a backup for the Executive Vice President, North America and Global Human Resources Executive Assistant as needed.
• Provide administrative support for special projects as assigned by the HR department.

• Minimum of 3 years of administrative experience is required.
• Associate's or Bachelor's degree in Human Resources or a related field is preferred.
• General knowledge of human resources concepts, practices, policies, and procedures is a plus.

• Strong organizational skills with the ability to manage competing and oftentimes ambiguous and shifting priorities in a fast-paced, dynamic environment.
• Excellent problem-solving skills and attention to detail; ability to prioritize tasks to meet requirements and deadlines.
• Ability to build and maintain collaborative relationships across functions and levels within the organization, contributing positively to multiple teams.
• Self-motivated individual with the initiative to anticipate needs and the capability to work both independently and collaboratively with minimal supervision.
• Strong verbal and written communication skills, demonstrating sound judgment, discretion, and confidentiality with sensitive information.
• Advanced proficiency in Microsoft Office, particularly in creating, editing, and manipulating spreadsheets and presentation materials.
• Experience with Concur, Visier, and Medallia systems is preferred.