Finance Purchasing Agent Level 3 (Provisional) - Finance and Business Services Department | CUNY John Jay College - Military Veterans

Finance Purchasing Agent Level 3 (Provisional) - Finance and Business Services Department GENERAL DUTIES This class of positions encompasses responsible purchasing of a variety of materials with varying degree of latitude. For independent initiative and judgment and supervisory work of a major subdivision in a large bureau or purchasing organization. There are three assignment levels within this class of positions. All personnel perform related work. Assignment Level I Under general supervision, with limited latitude for independent or unreviewed action or decision in accordance with standard procedures and legal requirements, performs work of limited difficulty and responsibility in one or more of the following areas: Is responsible for the purchase of a volume and variety of materials in assigned fields. Reviews purchasing requisitions, checking descriptions and specifications to determine their accuracy and adequacy and consults with department and agencies to adjust possible discrepancies. Analyzes market conditions in relation to recent, current, and anticipated purchases. Prepares proposals for bidding on items to be purchased. Develops lists of prospective bidders. Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations. Examines samples of items to determine compliance with specifications or standards, suggesting substitute items when desirable. Interviews and corresponds with vendors, business representatives and contractors. Analyzes trade journals, catalogs, directories and other technical material with respect to market and price conditions. Prepares necessary purchasing documents in accordance with procurement requirements. May supervise Assistant Purchasing Agents and clerical personnel. Keeps records and makes copies. Assignment Level II Under general supervision, with considerable latitude for independent or unreviewed action or direction, in accordance with standard procedures and legal requirements, handles more complex problems in one or more of the following: Is responsible for the purchasing of materials in assigned fields which involve a large expenditure of money and the more complex purchasing problems that are continual in nature, due to such factors as seasonal variations, number and variety of items, frequency and extent of emergency purchases, complicated and non-standard nature of items purchased, and liabilities and consequences resulting from purchasing errors. May incidentally perform duties described under Assignment Level I. Assignment Level III Under direction, with wide latitude for independent or unreviewed action or decision, performs supervisory work in one or more of the following, after having performed duties at Assignment Level I and/or II at least two years: Supervises and coordinates the purchasing activities of a subdivision consisting of two or more commodity units. Makes investigations in relation to purchase and handles special assignments as required. Reviews contract and calendar proposals before advertising. Approves recommendations for contract awards, contract modifications, buy-against transactions, formal requests for time extension on contracts, etc. Supervises various activities in connection with open market transactions. Supervises personnel in the titles of Assistant Purchasing Agents and other clerical personnel. May incidentally perform duties described under lower Assignment Levels. May, during temporary absence of immediate superior, perform the duties of that individual. CONTRACT TITLE Purchasing Agent FLSA Non-exempt CAMPUS SPECIFIC INFORMATION ABOUT JOHN JAY COLLEGE John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups. The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor?s and master?s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education. ABOUT THE POSITION Reporting to the Associate Director of Procurement, the Finance Purchasing Agent's duties incorporate the above responsibilities and include the following: Conduct solicitations (Requests for Quotes, Requests for Information, Request for Proposals, Invitations for Bids) in compliance with New York State?s and the CUNY?s Procurement guidelines and policies. Provide essential support in developing comprehensive procurement documents, such as justification memorandums, honorarium and independent contractor arrangements, product or service specifications, and scopes of work designed to support various departments. Perform the necessary research to ensure compliance with New York City, New York State and the City University of New York Procurement standards, policies and regulations. Act as the College?s liaison with CUNY?s Legal Office, suppliers and external agencies, and by providing excellent customer service, coordinate answers and solutions with departments. Review and evaluate bids and quotations for price, quality, and specifications, and prepare the necessary tabulations for review on supplier responses. Advertise procurement related documents in the City Record and NYS Contract reporter. Submit contracts to the New York State Comptroller via its Electronic Documents Submission System (EDSS) Assist in training the campus community on procurement requirements and procedures, including use of CUNY?s Enterprise Resource Planning Tools (CUNYfirst, CUNYBuy, and/ or CUNYWorks) Assist the Procurement team with various projects or tasks to improve the end-to-end procure-to-pay process, web pages and pertinent procurement forms to maintain compliance with CUNY policies or standards. Performs additional duties as assigned by the Associate Director, the Interim Assistant Vice President for Finance, and Chief Operating Officer and Vice President for Finance and Administration. Please note: Eligible candidates may only be current CUNY employees, who are holding Finance Purchasing Agent Level 1, Level 2 or Level 3 titles, and who meet minimum qualifications. MINIMUM QUALIFICATIONS High school graduation or its equivalent and four years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, two years of which may have been in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR A baccalaureate degree, from an accredited college, in marketing , materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance and one (1) year of full-time, paid experience in purchasing a large volume of materials, supplies or equipment; OR A combination of education and/or experience which is equivalent to 1 or 2. OTHER QUALIFICATIONS PREFERRED QUALIFICATIONS Experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education. Knowledge of CUNY and NYS purchasing regulations, policies, and procedures. Experience with the procuring of scientific equipment, computer hardware/software, facilities Supplies, and building repairs and maintenance. Proficiency in Microsoft Excel, Word, and Access. Excellent negotiation and communication abilities. Ability to manage multiple tasks and prioritize effectively. Detail-oriented with a focus on accuracy and compliance. Strong organizational and time-management skills. Effective team-building, decision-making, and independent working abilities. Superior interpersonal and customer service skills. COMPENSATION New hire: $70,771 Incumbent: $79,972 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below: -Go to www.cuny.edu and click on "Employment" -Click "Search job listing" -Click on "More options to search for CUNY jobs" -Search by Job Opening ID number 29832 -Click on the "Apply Now" and follow the instructions Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document. CLOSING DATE Posting will close on March 21, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29832 Location John Jay College