Administrative Assistant - Military Veterans

AppleOne is proud to present:
We are seeking a highly organized and detail-oriented Administrative Assistant with experience in the education industry to support daily operations, assist staff and faculty, and provide excellent service to students and families. This role requires strong communication, multitasking, and problem-solving skills to help maintain a well-organized and efficient educational environment.

Key Responsibilities:
Administrative Support:
Provide general administrative support to faculty, staff, and leadership.
Manage calendars, schedule meetings, and coordinate appointments.
Prepare, edit, and distribute reports, correspondence, and presentations.
Assist with document management, including filing, scanning, and organizing records.
Support event planning and coordination for school functions, conferences, and student activities.
Student & Parent Communication:
Serve as a primary point of contact for student and parent inquiries, providing information and assistance.
Maintain accurate records of student interactions, attendance, and enrollment details.
Assist in processing student applications, financial aid documents, and other educational forms.
Support faculty and staff in managing communications with students and families.
Office Operations & Data Management:
Maintain office supplies and ensure office equipment is in working order.
Process invoices, track expenses, and assist with budget management.
Enter and maintain accurate student and faculty records in databases and student information systems.
Assist with compliance and reporting requirements related to educational policies and regulations.
General Support:
Assist with special projects and initiatives as needed.
Collaborate with multiple departments to improve administrative processes.
Maintain confidentiality in handling sensitive student and faculty information.
Qualifications & Requirements:
Education: Associate’s or Bachelor’s degree in Business Administration, Education, or a related field preferred.
Experience: 2+ years of administrative experience, preferably in an educational setting.
Skills:
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and educational software.
Ability to handle confidential information with professionalism and discretion.
Customer service mindset with the ability to interact professionally with students, parents, and faculty.
Preferred: Familiarity with student information systems (SIS) and learning management systems (LMS).

EEO/AA Employer/Vet/Disabled.





The Know Your Rights poster is available here:


https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf





The pay transparency policy is available here:


https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf





For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.





We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.





AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.


https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf





We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


#1560

Experienced (Non-Manager)