Project Administrator | University of Chicago (UC) - Military Veterans

Location: Chicago, IL Job Description: Provides administrative management for strategic partnership programs and programs related to major University-wide research and science initiatives. Develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects and programs. Manages the integration of vendor tasks, and tracks and reviews vendor deliverables Tracks deliverables, processes, communications for master research relationships with corporate partners, and other special projects. Develops and executes processes for timely reporting on programs, projects, and strategic initiatives. Oversees and guides the planning and implementation of multiple high profile and high touch events which often engage trustees, government senior officials, senior executives from corporate partners, and University leaders. Oversees and guides the planning and implementation of visiting delegations from current and potential partner organizations. Oversees and guides the planning and implementation of large events, including public lectures, conferences, and workshops. Works closely with the Assistant Vice President for Science and the Assistant Vice President for Corporate Engagement to understand event and delegation objectives and make recommendations on event design to meet those objectives. Coordinates with other University units on event planning and execution including the Office of the President, Office of the Provost, Deans offices, Office of University Events and Ceremonies and others. Manages the integration of vendor tasks and tracks and reviews vendor deliverables. Coordinates events, research logistics, assists with planning and preparing presentations, event outreach, and post-event write ups. Provides confidential and high-level administrative support for Science Strategy Office and Corporate Engagement Office leaders. Stays informed of activities relating to University programs and initiatives, apprising the leaders of issues when deemed necessary.  Coordinates information flow from leaders offices to University. Relieves leaders of administrative responsibilities. Initiates correspondence and other written materials under own signature or for signature of the leaders. Triages emails and telephone calls for action. Resolves routine and complex inquiries. Coordinates special projects as directed by the Science Strategy Office and Corporate Engagement Office leaders Manages calendars for all three executives, especially complex meeting scheduling, which involves exercising considerable discretion and judgment as to priorities and effective use of their time. Provides general administrative support by assisting with travel requests, managing calendars, and GEMS reports.  May prepare and manage distribution of confidential correspondence. Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups. Assists with other administrative projects as needed and acquire higher level guidance and skills. Performs other related work as needed. Preferred Qualifications   Education: Bachelors degree. Experience: Higher education environment. Preferred Competencies Exceptional attention to detail with a commitment to excellence. Skilled in tracking tasks and ensuring their completion. Effective in managing multiple projects simultaneously. Excellent written and oral communication skills. Application Documents Resume/CV (required) Cover Letter (preferred) References Contact Information (3)(required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.