Architecture Finance & Operations Coordinator | Cornell University - Military Veterans

Architecture Finance & Operations Coordinator About AAP: Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future. The Opportunity The Department of Architecture is seeking a highly organized and detail-oriented Finance and Operations Coordinator to join our dynamic team. This position plays a crucial role in supporting the department's financial, operational, and event coordination functions. As an integral member of the administrative team, the Finance and Operations Coordinator will help ensure efficient day-to-day operations, providing outstanding service to faculty, staff, students, and visitors. Key Responsibilities: The Finance and Operations Coordinator will be responsible for the following areas: Financial Transaction Support Provide broad-based financial support for department accounts, including managing routine financial transactions (e.g., eDocs, expense reports, payment requests). Assist with financial reporting, account reconciliations, and communicating accurate financial information to faculty and staff. Serve as the primary procurement specialist for department faculty and staff, processing purchases and managing vendor relations. Collaborate with the Department Manager to ensure compliance with financial policies and provide guidance to faculty on financial requirements. Travel and Event Coordination Plan and manage all phases of domestic and international travel for faculty and visitors, ensuring all travel arrangements align with departmental needs and Cornell's policies. Provide comprehensive support for department field trips and course-related travel, managing budgets and coordinating logistics. Oversee the planning and promotion of departmental events, collaborating with other staff and ensuring successful execution. Office Operations and Administrative Support Act as a primary point of contact for departmental queries and manage office supplies, equipment, and maintenance requests. Provide general administrative support, including scheduling meetings, preparing reports, and managing correspondence. Maintain accurate filing systems and databases for department information while ensuring confidentiality. Collaboration and Policy Education Educate faculty and staff on Cornell's financial policies and assist with policy updates as needed. Work collaboratively with department and college-wide teams to ensure smooth operations and efficiency. Skills and Qualifications for Success: The ideal candidate will demonstrate the following competencies and qualifications: Attention to Detail: A high degree of accuracy and attention to detail in managing financial transactions, budgets, and event coordination. Customer Service: Strong interpersonal skills, with a commitment to providing excellent service to faculty, staff, students, and visitors. Problem Solving: The ability to independently research and resolve discrepancies or issues with financial transactions and operational procedures. Communication: Clear and effective communication skills, both written and verbal, for interacting with diverse stakeholders and sharing important information. Initiative: A proactive approach to identifying areas for improvement and suggesting solutions to enhance department efficiency. Team Player: Ability to work collaboratively with colleagues across the department and college to achieve common goals. Organizational Skills: Ability to prioritize multiple tasks and manage time effectively in a fast-paced environment. Why Join Us? This position offers an exciting opportunity to work with a collaborative team and contribute to the success of the department and the wider college. You will have the chance to make a significant impact on departmental operations while developing your skills in finance, event coordination, and office management. In addition, we are committed to fostering a positive and inclusive work environment where you can grow professionally and personally. Minimum Qualifications: Associate's degree, and 2-4 years of relevant experience, or equivalent combination. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. expertise with typical business software, including Microsoft Office Suite, and financial management tools, and/or the ability to gain fluency quickly proven success in event planning the ability to learn and use new programs/tools quickly and to adapt to changing policies and procedures experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing Bachelor's degree, and additional experience in a busy office or academic setting. How to Apply: To apply, please submit your resume and a cover letter outlining your qualifications and experience. We look forward to hearing how you can contribute to our team and support the department's goals. Rewards and Benefits - Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. Visa Sponsorship is not available for this position. University Job Title: Accounts Rep IV Job Family: Fin/Budget/Planning Level: D Pay Rate Type: Hourly Pay Range: $24.70 - $28.71 Remote Option Availability: Onsite Company: Endowed Contact Name: Samantha Pennell Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline Union Positions Current Employees: Online Submission Guidelines : Employment Assistance: Notice to Applicants: EEO Statement: Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply. 2025-01-27