Executive Assistant | The University of North Carolina at Charlotte - Military Veterans

Position Number: 001968 Department: Coll of Computing&Informatics (Col) Employment Type: Permanent - Full-time Months Per Year: 12 Essential Duties and Responsibilities: Key Responsibilities: Administrative support including calendar management, email management, document management, and office management. Schedules meetings with C-suite executives, external stakeholders advisory boards, and other key individuals and coordinates travel arrangements for the Dean. Creates, edits, and formats documents such as letters, reports, and presentations. Executive support includes project coordination, relationship management, stakeholder relations, and proactive problem-solving. Proactively anticipates and addresses the Dean's needs and priorities. Collaborates with the college and department review committees to assist the Dean with confidential personnel matters, including faculty reviews, promotions, and tenure processes. Coordinate the events in which the dean participates. Provides a high level of personalized support to the Dean in his/her daily activities and handles a wide range of requests and inquiries effectively and efficiently. Possesses a high degree of discretion and confidentiality in managing sensitive matters related to the Dean's office. Minimum Experience / Education: Required Minimum Qualifications: Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. University Preferred Qualifications: Graduation from high school and demonstrated knowledge, skills, and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience. Preferred Education Skills and Experience: Bachelor's degree from an appropriately accredited institution. Prior experience in higher education directly supporting an academic administrator. Strong communication (both written and verbal), organizational, and planning skills. Experience operating with a high degree of confidentiality and discretion. Experience with travel processing and P-card reconciliation, including knowledge of related policies and procedures. Experience with research, interpretation, and summary of information to support decision-making processes. Prior experience with Microsoft Office Suite, Google Drive, Zoom meetings, and Concur is a plus.