Administrative Specialist II - Cabarrus Juvenile Detention Center - Military Veterans

Description of Work

We are looking for candidates who have a passion for helping at-risk youth.

We are Working Together to Strengthen North Carolina's Youth and Families!

This position is located at Cabarrus Juvenile Detention Center, a secure facility in Concord (Cabarrus County), N.C.

This position provides administrative, human resources & fiscal support to the Facility Director.

• Serves as the initial point of contact for the facility-welcomes, directs and assists visitors, staff, law enforcement. legal and mental health staff and families.

• Answers telephones, directs phone calls, takes and delivers messages to staff.

• Performs miscellaneous administrative duties as assigned by the Facility Director.

• Obtains a-quotes and bids for goods and services, monitor updates in NCAS, serves as the facility P-Card administrator.

• Processes all invoices and enters and receives E-Procurement requisitions.

• Oversees the motor fleet management vehicles on site and obtains services authorizations numbers for local repairs and prevention scheduled vehicle maintenance.

• Performs HR duties as requested such as completing Personnel Action Request.

• Archives youth records according to established procedures, coordinates the transfer of archived youth records to state archives building.

• Requests and verifies contractor's liability insurance & maintains contract files.

• Serves as the point of contact for facility workers compensation claims which include completing & submitting all Log/Summary.

• Sets up and maintains internal files for the facility to include, but not limited to, personnel files, timesheets, and monthly reports.

• Composes written correspondence on behalf of the facility director and self.

*Candidate must possess a valid NC driver's license or be able to obtain one within 30 days of hire.

Work Schedule:

This is a full-time position. Work hours for this position are Monday-Friday, 8am-5pm.

We offer great Benefits!

This is a full-time position (40 hours per week) with State Benefits , including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator

About the Division of Juvenile Justice:

The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. To learn more about Juvenile Justice, please go to this LINK .

Knowledge, Skills and Abilities / Competencies

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources

[Resumes may be attached as a supplement to the application but are not a substitution for a complete application.]

To qualify for this position, applicants must demonstrate ALL of the following KSAs:

• Knowledge of common office practices and procedures.
• Experience multi-tasking while responding to questions/ inquiries and using diplomacy when greeting the public and/or communicating via telephone.
• Experience working independently to manage the office schedule and/or coordinate a variety of appointments, meetings and conferences.
• Experience organizing office responsibilities using time management and/or prioritization skills.
• Experience using Microsoft Office.
• Currently a Notary Public or can obtain a Notary License within 90 days of employment.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

For more information about the about clarifying the E&E and/or requesting a transcript, click here.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience;

OR

An equivalent combination of education and experience.
Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Transcripts

• Degrees and transcripts must be received from appropriately accredited college or university.
• Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
• International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members .

Military Experience

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
• Applicants seeking National Guard Preference:
  1. A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
  2. A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Ariana Garcia at ariana.garcia@ncdps.gov

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