Administrative Assistant II - Military Veterans

AppleOne is proud to present:
Title: Administrative Assistant II
Location: Palmyra, MO
Assignment: 2/17/25- 12/15/25 (possibility of extension or temp to hire)
Hours: Monday – Thursday: 8am -5pm
Pay: $25.00 an hour – paid weekly
Special Instructions: Must pass criminal background check

Summary:
To provide administrative and clerical support as directed to meet site objectives.

• Managing new hire onboarding support
• Procurement of goods and services - submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies; Liaison between site and key vendors - water cooler distributor, Cintas uniforms, Vallen and Fastenal
• Sorting mail/packages and distributes to the site departments
• Supports meetings and event functions by reserving and preparing meeting rooms, ordering lunches and materials for events, offsite functions/dinners. Several big employee events are Family Day picnic and Holiday Party which involves working with multiple vendors to provide services
• Shipping/receiving support, processing work requests and generating work orders
• Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
• Follows site safety rules and promotes their observance in performance of job duties
• Process work cycles in SAP to pay invoices
• Manage site communications (Intranet site, digital board, sitewide emails, produce site newsletter)
• Manage site employee safety boot program
• Order promotional items for site
• Manage Iron Mountain services and supplies (document retention, shredding)
• Help facilitate quarterly townhalls for site director
• Maintain a clean and orderly work area
• Performs other work-related duties as assigned.

Education/Qualifications:

• High school diploma or equivalent
• 3-5 years of administrative and/or procurement experience
• Must have excellent communication (written and verbal) and customer service skills
• Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
• Strong time-management and organizational skills
• Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Must be able to lift and/or move up to 40 pounds
• Working knowledge of corporate spending reports

Preferred Qualifications:

• Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
• Strong data analysis
• Shipping & Receiving and/or mailroom experience
• Experience with managing building access control systems
• Vendor management experience

EEO/AA Employer/Vet/Disabled.





The Know Your Rights poster is available here:


https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf





The pay transparency policy is available here:


https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf





For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.





We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.





AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.


https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf





We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


#8820

Entry Level