Administrative Assistant - Military Veterans
at HERC- Upper MidWest
Administrative Assistant
Psychological Science, Sociology/Anthropology, African Studies, and History
Description
JOB SUMMARY: The primary purpose of this position is to provide administrative and clerical support to the faculty and students of the Psychological Science, Sociology/Anthropology, African Studies, and History departments.
Employment Type: Full-time (.82 FTE), Non-exempt (Hourly), Benefits-Eligible
Wage Range: $18.00-20.00 per hour
DUTIES AND RESPONSIBILITIES:
- Provide administrative expertise and support to the faculty of the Psychological Science, Sociology/Anthropology, African Studies, and History Departments
- Prepare and manage all department budgets
- Track and reconcile faculty and departmental credit card expenses
- Perform general office duties
- Coordinate departmental events
- Prepare and send electronic and written correspondence
- Coordinate faculty searches, including scheduling and booking travel/accommodation
- Digitize notes of course work and articles into pdf files for faculty use
- Gather and compile information for department assessments and evaluations
- Liaison with multiple campus departments
- Manage the logistical tasks in support of faculty and student research
- Provide expertise and support to the students
- Dispense relevant information, announcements, and employment opportunities to students from faculty and others
- Assist students in declaring a major and in the assignment of an advisor
- Develop content, edit, assign and supervise student employees in the production of the departmental online and social media content
- Responsibility for Work of Others:
- Supervise and manage 20+ student employees
- All other duties as assigned
Prerequisites
SKILLS & QUALIFICATIONS:
- High school degree or equivalent
- 1+ year of general office experience, including typing, filing and record keeping, bookkeeping, and technology skills
- Good written and interpersonal communication skills
- Proven experience managing budgets
- Proficiency in GoogleSuite and Microsoft Office Suite products, specifically comfortable with Excel
- Social media communication experience
- Good public relations abilities, both in person,on the telephone, and on social media
- Ability to be flexible and handle and complete a wide variety of details and tasks daily
- Must be able to work with minimum supervision and take initiative necessary to complete tasks or solve problems
Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume and any other supporting documents.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
- Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
- Workplace accommodations for physical or mental health concerns
- Onsite health services
- Free parking, exercise classes, and use of library and athletic facilities
- Paid parental leave
- Employer contribution to retirement savings plan (after one year of employment)
- Tuition scholarships for dependents
- Tuition benefit plan for employees and spouse
- 13 paid Holidays + generous PTO plan
Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Jenny Schmidt | jennyschmidt@gustavus.edu | 507-933-6315
Posted: Tue Feb 4, 2025
To apply, visit https://gustavus.edu/employment/job/2269
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The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: http://www.hercjobs.org For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.