Administrative Coordinator for Student Affairs | Molloy University - Military Veterans

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff

DEPARTMENT: Student Affairs

SCHEDULE: Monday-Friday, 9am to 5pm or 10:00am to 6:00pm

Regular evening or weekend work required.

REMOTE WORK ELIGILITY: No

HOURS/WEEK and MONTHS/YEAR: 35hours/week and 52 weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

Serve as front-line staff for the Student Affairs office handling in-person, phone, and email traffic. Perform a variety of administrative duties that facilitate day-to-day operations of the Student Affairs office and provide exemplary customer service for students and Molloy community members. Assist in all relevant program planning and logistics for student and office programming including room reservations, work orders, payment requests, and receipt and fund reconciliation. Supervise and support work-study students. Provide administrative support for the Dean of Students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Serves as the first point of contact for both internal and external constituents visiting the Student Affairs office. Resolves issues and/or directs individuals to the current person or resource within the organization with minimal supervision.

Plans and schedules events, prepares reports and maintains files and databases. Prepares correspondence, schedules and confirms appointments, shares documents, and other materials, and arranges travel.

Manages the schedule for the Dean of Students, including prioritizing requests and resolving scheduling conflicts. Makes suggestions to more efficiently run the department or unit. Initiates, schedules, and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies, and room reservation and setup.

Writes and edits internal communications. May assist supervisor in the development of public materials (e.g., brochures, websites, advertisements).

May lead a team of non-exempt employees to achieve a desired outcome. Manages workstream for the group and ensures achievement of objectives.

REQUIRED MINIMUM QUALIFICATIONS

High School Diploma or GED

3 to 5 years of work related experience

Microsoft Office (Outlook, Excel, Word, PowerPoint)

PREFERRED MINIMUM QUALIFICATIONS

Social Media

Databases

Jenzabar Software

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits.