Development Assistant, International Philanthropy, UDO - Military Veterans

Job Summary
Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard?s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

This full-time non-exempt position in the University Development Office equally supports the the work of two managers: Senior Director of International Philanthropy and Senior Director of International Philanthropy for Asia. This role serves as principal administrative contact and liaison for external and internal constituencies including donors, alumni, deans, faculty, and Harvard University colleagues. The Development Assistant has direct responsibility for the support of and coordination of calendars of both managers. The role will manage and support all background work for prospect portfolios and support donor cultivation, solicitation, and stewardship activities including supporting fundraisers? travel, correspondence, meetings, and events. This position works closely as a member of a collaborative four-person team, including close partnership with the Development Coordinator for International Philanthropy.

A successful candidate must be flexible and able to work both independently and as part of a team in a dynamic, fast-paced environment. Must be able to respond to the strategic needs of the International Philanthropy team by juggling multiple and changing priorities with good judgement; being a resourceful and confident critical thinker; anticipating work and acting proactively; and maintaining superb organization, work ethic, and communication skills. Must be composed and comfortable interacting with a wide range of high-level constituents with the utmost professionalism and discretion.

The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Position Description

• Provide general office support, respond to phone and email inquiries, and proactively manage supervisors? calendars. Assist with managing projects, tasks and workflow.
• Design, organize, and implement administrative systems and procedures, performing necessary support duties for 2 senior fundraisers.
• Prepare meeting materials and record the proceedings of meetings.
• Draft correspondence, reports, and PowerPoint presentations.
• Draft briefing materials and internal memos as advised.
• Pull prospect lists and other reports from our alumni database and provide basic analysis and research on data sets.
• Manage expense reports across various international currencies.
• Manage fundraisers? portfolios and maintain up-to-date database records.
• Organize and arrange meetings involving multiple parties across the University.
• Coordinate complicated national and international travel arrangements across multiple time zones for 2 senior fundraisers and occasionally for University leadership, faculty, and senior staff. Also responsible for scheduling and coordinating the use of facilities, services and all required arrangements to support the team.

Basic Qualifications

• Minimum one-two years of related experience, where education (beyond high school) may count towards experience.
• Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management.
• Excellent skills in the functional use of Microsoft Office, mail merges and report generation.
• Excellent word processing and excel skills required.
• Available to work additional evening/weekend hours if necessary.

Additional Qualifications and Skills

• Must be detail oriented, able to prioritize work and to work independently.
• Strong and proven writing and editing skills.
• Evidence of the analytic and research skills to gather and determine essential data from a variety of written and individual sources. Familiarity with databases helpful.
• Must be focused and motivated to learn and be flexible to change.
• Must have excellent customer service and interpersonal skills and must take the initiative to maintain a strong work ethic at all times.
• Must be able to develop excellent relationships with members of the university community.
• Must be a professional, confidential, honest and reliable person.
• Must have excellent diplomatic skills and the ability to navigate complex, cross-cultural topics and issues with good, sound, and confidential judgment
• Knowledge of fundraising in a non-profit setting helpful.
• International experience and familiarity working with international currencies, time zones, and global means of communication preferred.

Working Conditions

• Candidates must be willing to have an in-office presence, including a weekly team anchor day and flexibility to staff donor visits and events on campus as needed.

Additional Information

• This position requires a 3 month orientation and review period.
• Please include a cover letter with your application.

To learn more about the AA&D team, please visit our Careers site at https://alumni.harvard.edu/careers

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/ .

Accommodations : Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format
Hybrid (partially on-site, partially remote)

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.