Department Secretary - 9 month - Military Veterans

Job Summary/Basic Function:

This Department Secretary will be an integral part of the Department's ability to maintain accreditation by the National Association of Schools of Art and Design ( NASAD ), National Council on the Accreditation of Teacher Education ( NCATE ), and the Pennsylvania State Education Administration ( PSEA ) as well as to meet the obligations of the Collective Bargaining Agreement ( CBA ).

The position will answer telephone calls coming into the Department Office and for the Art Department Chair and provide information to callers or direct them to the appropriate faculty member or Chairperson.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary: $27,075.00 ($18.05/hr.) plus comprehensive benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Group life insurance
• Retirement - 2 plans to choose from
• Tuition waiver
• Vacation leave
• Sick leave
• Holiday leave

The State System Employee Benefits Summary can be found at https://www.passhe.edu/inside/HR/syshr/BenefitSummaries/PEBTFSummary.pdf

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Required Qualifications:

• Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Experience performing moderately complex clerical activities with considerable independence
• Knowledge of office procedures, policies, forms, and various office filing systems.
• Demonstrated ability to:
  • solve problems.
  • handle multiple, complex tasks with accuracy and attention to detail.
  • maintain a professional demeanor in fast-paced work environment.
  • maintain confidentiality.
  • work independently.
  • learn academic and office policies.
  • change priorities with little/no notice.
  • oversee student workers.
  • take meeting notes
  • proofread information for conformance with prescribed standards.
• Excellent customer service skills.
• Excellent oral, written, and interpersonal communication skills.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information.
• Ability to work with faculty, staff, and students of diverse cultures, racial and ethnic groups, and socioeconomic status.
• Proficiency in standard office technology, including Microsoft Office, Teams, and Zoom.
• Demonstrated support for diversity, equity, and inclusion.
• Successful interview (including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications:

• 2 Years of work experience in clerical/secretarial position(s).
• Prior professional work experience in an academic setting.
• Prior experience using specific systems (Banner, SAP, D2L Brightspace).

Special Instructions to Applicants:

• This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.

Days Worked: Monday-Friday

Hours/Shift worked: 8:00 a.m. - 4:30 p.m.

Quicklink for Posting/Requisition: 12730