Clinical Research Center (CRC) Fiscal Assistant - Military Veterans

Location: Chicago, IL
Job Description:

• First point of contact when entering CRC.
• Assist with scheduling of visits on the CRC. Resolving requests for visits/services.
• Build study visits and profiles in billing system.
• Updates completed visit information, capturing time in/out for completed visits, recording no-shows.
• Manage CRC services usage records with subsequent invoice generation.
• Responsible for follow-up in instances of non-payment; oversee collection of past due receivable
• Support CRC Study Coordinators.
• Enter monthly CRC supply orders.
• Initiates procurement activities for CRC equipment, supplies and services over $5000 and manages inventory list of this equipment for yearly audit report.
• Process invoices, employee reimbursements, travel, and other A/P related payment information to an automated accounting system.
• Process purchase orders, DPVs, travel vouchers, interdepartmental orders.
• Perform cost analysis projects for recharge rate establishment as assigned.
• Perform budget analysis projects as requested to assist in determination of appropriate allocation of grant and divisional funding.
• Point of contact for office/facility issues.
• Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems.
• Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
• Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience.
• Reviews invoice payment reports and conducts appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Previous experience with University of Chicago systems strongly preferred.
• Previous experience with sponsored and unsponsored funding mechanisms.

Preferred Competencies

• Knowledge of relevant accounts payable/receivable processing procedures.
• Proficiency with spreadsheet, word processing, and accounts payable/receivable software systems.
• Excellent oral and written communication skills.
• Ability to organize and prioritize workload during high-pressure, high-volume workload periods.
• Ability to make sound judgment decisions while maintaining a patient temperament Ability to work independently and meet deadlines regularly.
• Must be a team-player.

Working Conditions

• Research subject (patient) facing.

Application Documents

• Resume (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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