Subcontract Administrator - Military Veterans

Amentum is seeking a Purchasing Administrator to support in Decatur, IL.

Typical work hours are 7:30am-4pm; hours may vary based on business demand. This position will require some overtime, particularly during seasonal peaks in purchasing.

This position supports the administrative functions of the group, including but not limited to purchase order management; invoice management; vendor management; financial spend tracking; and compliance. Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement to support a broad business scope and group objectives.

Responsibilities:

• Purchase Order Management:
  • Facilitates communication between multi-site business customer and service vendors.
  • Submits purchase requisitions and works closely with customers to ensure timely approval, initiating or collecting supporting documentation as needed.
  • Initiates purchase change order to adjust funding, time limits and quotes as necessary.
  • Provides oversight for PO verification/validation.

• Invoice Management:
  • Manages all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.
  • Collaborates with management and customers regarding cost reduction.
• Vendor Management:
  • Maintains vendor records by updating an ensuring accuracy of information.
  • Works to maintain current listing of site-based vendors
• Financial Spend Tracking:
  • Partners with management to facilitate current year purchase order close out process.
  • Updates and maintains SharePoint Purchase Order and Vendor Contact areas.
• Other duties as assigned by Manager or Supervisor.

Minimum Requirements:

• High School Diploma or equivalent
• Three years of experience as a Purchasing Clerk/Buyer or an administrative Specialist/Assistant in a business environment.
• Associates degree or technical diploma may substitute for 2 years of experience
• Experience in one or more of the areas of purchasing, expediting and logistics desirable

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position may require a valid Driver's License.
• This position does not include sponsorship for United States work authorization.
• This position will require the ability to obtain a security access badge at our client's location.
• This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

• Some tasks will require repetitive wrist movement.
• Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
• Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.
• Requires ability to attend meetings throughout the site
• Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
• Demonstrated fluency in computer use including the full Microsoft product line.
• Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.
• Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
  

Special Requirements:

• Wear steel toe safety shoes, safety glasses, gloves and other Personal Protective Equipment as needed.
• Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Preferred Qualifications:

• Associate degree or 3 years of completed college coursework directly related to procurement/purchasing.
• Strong proficiency with Microsoft Office software, particularly MS Excel.
• Experience working with subcontracts or vendors.
• Experience using data entry software
• Experience working in purchasing or as a buyer in a manufacturing, maintenance, or a related service field.
• Experience working as an administrative specialist or support role in a manufacturing, maintenance service, or corporate environment.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.