NSED Division Administrator - Active Security Clearance Required - Military Veterans

Company Description

Join us and make YOUR mark on the World!

 

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

 

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.

 

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

 

Pay Range

 

$131,490 - $161,028 Annually

 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for a National Security Engineering Division Administrator to work in a dynamic and fast-paced environment within the Engineering Directorate. You will be a member of the NSED division management team. Working independently, you will plan, develop, perform and coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. You will be responsible for the planning, analysis, development, and implementation of administrative policies and procedures, personnel administration, division performance management and planning activities. As part of the division management team, you will contribute to and advise on workforce, operations, and strategic planning activities, as well as make recommendations to the Division Leader, Deputy Division Leader and Superintendents.

 

In this role, you will

 

• Manage day-to-day business operations regarding employee engagement, administration and overall business operations. Manage division administrative workforce to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance management, and ensure compliance with requirements, policies, and procedures.
• Provide high-level facilitation and collaboration with LLNL managers and a variety of personnel to achieve long-range business operations goals, participating in all aspects of workforce management activities, business operational issues, and strategic planning activities.
• Oversee, direct, develop, implement and lead various personnel functions, workforce planning, staff development, performance management, and diversity programs. Provide guidance, training, and mentoring to personnel.
• Develop, implement, and administer courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
• Establish budget and determine appropriate staffing levels to provide attainable administrative, operations and service support as needed.
• Partner with Division Leader and senior leadership on long-range personnel management, operations, administrative and strategic planning to facilitate, establish, and ensure Laboratory's missions, goals and work activities are met, including exerting significant latitude in determining associated objectives.
• Exercise independent judgement to identify and recognize organizational/operation problems, recommend solutions, and influence or negotiate with senior managers, on behalf of NSED and/or the Engineering Directorate.
• Manage an administrative leadership team within several areas, oversee and advise on a broad range of functions, including staffing levels, recruiting and hiring, corrective actions, and employee relations.
• Research, analyze, and interpret HR requirements/guidance, as well as business, operational, and/or organizational issues and problems. Determine and pursue courses of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Associate's degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
• Advanced experience interpreting management needs, assessing requirements, and identifying and implementing solutions to non-standard tasks/queries.
• Advanced administrative and organizational skills, including detail oriented, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
• Extensive experience in personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with broad and in-depth knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO).
• Experience with leadership and teambuilding skills to effectively build, lead, and manage an effective and diverse support team of non-exempt and exempt staff, including providing and administering performance and salary management, career development, training plans, conflict resolution, and disciplinary actions.
• Advanced analytical, research, and complex-problem-solving skills to independently and effectively resolve unique and highly complex problems. Experience participating in strategic and workforce planning activities, including leading and supervising a variety of business, operational, and/or organizational activities and projects, and managing budgets and planning/reporting tools.
• Demonstrated advanced-level interpersonal, verbal and written communication skills to diplomatically explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consensus on complex personnel and administrative actions.

 

Qualifications We Desire

 

• Bachelor's degree in a related business, operational and/or organizational field.
• Experience using LLNL administrative systems including: SmartRecruiters, HR Personnel Database, LTRAIN, TIME, and other relevant administrative systems.
• Fluency in Microsoft Teams, Excel, Sharepoint, and/or Confluence.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .