Business Administrator I | Iowa State University - Military Veterans

Position Title: Business Administrator I Job Group: Professional & Scientific Required Minimum Qualifications: Bachelors degree Preferred Qualifications: Prior administrative experience in a higher education or academic setting. Experience facilitating project management workflows. Calendaring, event planning and/or experience arranging travel. Experience handling confidential information. Experience with the ABET accreditation process, or other accreditation frameworks. Experience with Workday or similar ERP system. Experience using data collection and analysis tools, particularly in academic or educational contexts. Prior experience working independently and collaboratively in a team-oriented environment. Job Description: Summary The College of Engineering's Business Administrator I supports the Associate Deans with calendar management, meeting coordination, data collection and analysis, and the ABET accreditation process. The role requires utilizing judgment and problem-solving skills to triage faculty and student concerns, as well as managing documentation and workflows related to various academic and administrative processes. Other key responsibilities include managing communications, assisting with event logistics, supporting grant and award processes, and providing project assistance on various academic initiatives. Our ideal candidate has the ability to work independently and as part of a collaborative team, communicate effectively, and adapt to changing priorities. This position also requires strong organization and accuracy, in addition to the discretion to manage sensitive and confidential information. Proficiency in Microsoft Office Suite and experience with project management software and survey tools are essential. Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. About the College of Engineering: At Iowa States College of Engineering, we are dedicated to excellence in education, research, and community engagement. Our commitment to teaching and learning is evident through robust undergraduate programs, rigorous accreditation processes, and recognition through awards and honors. Our research enterprise supports faculty startups, manages grant opportunities, and fosters innovative graduate programs, all within state-of-the-art facilities. Example of Duties Represents the department on business affairs and faculty affairs to the institution community. Monitors and interprets operational policies and procedures in areas such as communications and facilities. Assists in establishing efficient workflows involving approvals and other signatory processes. Prepares communication and reports for grants, awards, space, accreditation, and other projects. Collects academic analytics, conducts basic analysis, and prepares related presentations of data. Designs and distributes surveys for self-studies, data collection, and documentation. Assists with event planning, travel arrangements, and reimbursement processes. Assists with logistics, agendas, and communications for regular leadership and committee meetings. Manages day-to-day operational needs of a department. Level Guidelines Individual contributor position with developing professional and/or technical skills working under immediate to general supervision Grasps professional-level knowledge and concepts of field while working in a progressive learning mode Works on problems and issues of somewhat limited scope Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained Responds to inquiries and issues, escalating to manager or higher level workers as appropriate May lead projects of limited scope and complexity May provide guidance to students Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS807 Application Instructions: To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Original Posting Date: January 27, 2025 Posting Close Date: February 3, 2025 Job Requisition Number: R16287