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Contracts & Grants Analyst 2 - Military Veterans

at HERC- Upper MidWest

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Contracts & Grants Analyst 2

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Administration and Operations
Salary: $69,134 - $101,038
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: Cindy Williams
Application Deadline: Open Until Filled

Position Information:
Under the general direction of the CHASS Contracts and Grants Unit Supervisor, manage and coordinate complex fiscal budgeting and administration to ensure CHASS departments maintain integrity and internal controls. Serve the CHASS Contracts and Grants team by performing advanced budget and resource analyses, as well as conducting internal fund audits using robust analytical tools. Responsibilities include tracking and reconciling expenses for extramural and other funding sources, maintaining strong internal controls, and adapting to evolving needs for financial reports and ad hoc information for Principal Investigators, department Chairpersons, and administrative staff. Prepare agency-specific, multi-year budgets and facilitate the submission of contract and grant proposals to various federal and non-federal agencies. Additionally, assist with training departmental staff on Contracts and Grants procedures, providing guidance to resolve issues and manage funds more effectively.

This position is eligible for a hybrid remote work schedule.

The full salary range for the Contracts & Grants Analyst 2 is $33.11 - $48.39 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Requirements

Educational Requirements

  • Bachelor's degree in related area and/or equivalent experience/training.
  • Required

    Experience Requirements
  • Minimum of 2-4 years of related experience.
  • Required
  • Experience with processing moderately complex financial accounting transactions with an online financial system.
  • Required
  • Minimum of 4 years of experience working with federal agencies.
  • Preferred
  • Minimum of 3 years of experience processing and submitting federal grantproposals and managing federal awards.
  • Preferred
  • Minimum of 4-6 years of experience auditing funds for compliance.
  • Preferred
  • Experience in NIH & NSF grant submission and management.
  • Preferred
  • Experience working in a university or higher education setting. Experience winpreparation and submission of contract and grant proposal.
  • Preferred
  • Experience with processing moderately complex financial accountingtransactions with an online financial system.
  • Preferred

    Special Conditions
    Special
  • Travel
  • Required
  • Overtime
  • Required

    Minimum Requirements
  • Ability to solve problems using investigative/research and analytical skills.
  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Skill in accurate record-keeping and database management, with strict attention to detail.
  • Administrative support experience, including strong organizational skills and ability to exercise independent judgment.
  • Ability to approach work assignments and problem solve using creativity and initiative.
  • Maintains current knowledge of compliance regulations in all areas of research administration.
  • Effective oral, written, and interpersonal communication skills, including the ability to explain financial information to different audiences.
  • Writing skills to draft persuasive text for variety of audiences.
  • Ability to manage a high volume of transactions.
  • Skill in completing assignments with accuracy, timeliness, productivity, responsiveness, and reliability.
  • Ability to maintain confidentiality of financial and administrative information.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  • Ability to perform moderately complex financial analysis and customized reporting.
  • Demonstrated ability to work in a fast-paced environment with multiple projects with firm deadlines and the ability to work independently as well as cooperatively in a team environment.
  • Knowledge of grant funding processes, procedures and techniques.
  • Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

    Preferred Qualifications
  • Knowledge of the University of California financial policy and procedures. Experience using UCR online financial, payroll, purchasing and travel systems.

    Additional Information:
    Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

    UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
    • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

    • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

    • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

    • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

    • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

    • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
    The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

    For information about our generous employee benefits package, visit: Employee Benefits Overview

    Job Description Details:
    Job Description Details

    General Information
    Job Title
    RSCH ADM 2 CX Job Code
    004486 Grade
    Department Head
    Cindy Williams Supervisor
    Linda Phinguyen

    Department Custom Scope
    Under the general direction of the CHASS Contracts and Grants Unit Supervisor, manage and coordinate complex fiscal budgeting and administration to ensure CHASS departments maintain integrity and internal controls. Serve the CHASS Contracts and Grants team by performing advanced budget and resource analyses, as well as conducting internal fund audits using robust analytical tools.

    Responsibilities include tracking and reconciling expenses for extramural and other funding sources, maintaining strong internal controls, and adapting to evolving needs for financial reports and ad hoc information for Principal Investigators, department Chairpersons, and administrative staff. Prepare agency-specific, multi-year budgets and facilitate the submission of contract and grant proposals to various federal and non-federal agencies.

    Additionally, assist with training departmental staff on Contracts and Grants procedures, providing guidance to resolve issues and manage funds more effectively.

    Key Responsibilities:
    Key Responsibilities DescriptionPercent Time
  • In collaboration with investigators, develop grant budgets that include appropriate salary and benefit rates, travel, materials and supplies, equipment, publications, and indirect costs. Provide guidance to Principal Investigators (PIs) on procedures and regulations related to incorporating subcontractors and cooperative grants. Coordinate with subcontracting campuses for budget approvals and integrate subcontract budgets into the main grant proposal.

    Review submission requirements and assemble all elements of the grant proposal, ensuring compliance with guidelines and policies. Interpret and apply procedural compliance standards for multi-fund sources, including but not limited to NIH, NSF, NEH, William T. Grant Foundation, Mellon Foundation, Spencer Foundation, John Templeton Foundation, UCOP MRPI, and other UC Research Programs. Obtain necessary signatures and submit completed grant proposals to the Campus Research Office in a timely manner to meet compliance standards and agency deadlines.

    Manage and process research grants within the department, serving as a resource for issues related to new proposals, competing and non-competing renewals, re-budgeting, cost transfers, no-cost extensions, and continuation activities. Maintain accurate documentation for all related actions.

    Oversee fiscal management of annual income allocations from granting agencies. In coordination with PIs, ensure all expenditures align with agency-specific guidelines, University of California Policies and Procedures, and Business and Finance Bulletins. Track expenses by maintaining running ledgers, projecting costs across subcategories, and reconciling expenditures to ensure accuracy.

    Utilize the campus ledger system to compare expenditures with source documents, verify past adjustments, and prepare corrections as needed. Research and evaluate payment items specific to each grant, ensuring financial integrity and compliance throughout the grant lifecycle.
  • 35%
  • Department Role (DR): Provides guidance to department administrators on compliance regulations.
  • 10%
  • Department Role (DR): Utilizes professional expertise to generate projections, analyze expenditures, and recommend adjustments.
  • 5%
  • Department Role (DR): Supports all aspects of internal and external grant preparation and administration for the department. Collaborate with faculty to prepare grant proposals, establish timelines, and ensure adherence to campus review processes, signature requirements, and submission deadlines.

    Oversees the organization, planning, and fiscal budget control of contracts, grants, and privately funded projects for faculty research programs. Manages and coordinates departmental budgets and accounting functions, including the preparation of financial activity trend and budget projection reports, while ensuring fiscal integrity and compliance.

    Additionally, assists with the monthly ledger reconciliation process to maintain accurate and up-to-date financial records.
  • 5%
  • Prepares and/or manages non-competing continuations, supplements, and other award or agreement amendments.
  • 5%
  • Central Role (CR): Applies professional concepts to authorize the establishment of contract and grant fund accounts with approval of other analysts or Director.
  • 5%
  • Central Role (CR): Establishes and maintains professional relationships with sponsor representatives to identify funding opportunities for researchers.
  • 5%
  • Central Role (CR): Under general supervision, offers guidance and support to Department Administrators and PIs on sponsored projects administration. Assists with grant writing and proposal development initiatives to improve funding success.
  • 5%
  • Central Role (CR): In compliance with institutional and sponsor policies, and establishes mandated recordkeeping.
  • 5%
  • Central Role (CR): Oversee and internally audit departmental contract and grant funds to ensure expenditures comply with sponsor and UC policies, and that the budget is executed as approved. Provide training to departmental personnel as needed to maintain a high level of compliance.
  • 5%
  • Department Role (DR): Analyze transactions and expenditures, identify and resolve discrepancies, and prepare financial reports. Develop proposal budgets and prepares supporting documents required by proposal guidelines.
  • 5%
  • Department Role (DR): Under general supervision, organizes, plans, and monitors fiscal budget control for contracts and grants administration and privately funded projects supporting faculty research programs. Coordinates budget allocations with department administrators and runs Oracle reports as needed to verify appropriations, identify erroneous charges, and compare balances with internal departmental ledgers and project budgets.
  • 5%
  • Department Role (DR): Assists in audit support and other duties as directed by senior staff.
  • 5%

    To apply, visit https://jobsportal.ucr.edu/jobs/35017977

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    • Riverside, CA

    HERC- Upper MidWest

    The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: http://www.hercjobs.org For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.

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