Department Administrator, Athletics Fundraising and Engagement | Colgate University - Military Veterans

Accountabilities: Provide support for the Department of Athletic Fundraising and Engagement and other Advancement departments as assigned. Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: efficient execution of administrative procedures and processes central to the department; responding in a timely manner to requests for information and referring to other resources as appropriate; managing calendars, itineraries, contacts, correspondence, and meeting notes and agendas; coordinating with vendors and service providers; assisting with onboarding new employees; maintaining adequate office supplies and other materials required for the operation of the department, which may include researching services, vendors, and pricing, as well as processing quotes, creating purchase orders and requisitions, and submitting bills for timely payment. Responsible for planning travel and reconciling travel expenses on a monthly basis. Responsible for maintaining department records; researching information; analyzing data; drafting, editing, and formatting documents, presentations, and briefings; and producing standard reports from the database. Responsible for communicating with donors and volunteers as assigned, including attending volunteer and athletic meetings, contests, and events. Responsible for coordinating departmental communications, including, but not limited to: website maintenance, email and direct mail, and event invitations and registration pages. Responsible for planning events including venue selection; securing rental equipment; printing and preparing nametags; and coordinating with vendors and other staff members. Responsible for building and/or room scheduling and service requests, as required. May coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry. May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department or division as assigned. Professional Experience/Qualifications: Proficiency with Microsoft applications, including Excel and Microsoft Word Proficiency with Google suite of software, especially Docs, Sheets, and Calendar Experience with databases, CRMs, and/or web platforms Capacity to work well independently and with little direction Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students Must be able to manage confidential and sensitive information with a strict adherence to confidentiality Staffing Colgate's annual Reunion weekend is a requirement of the position Preferred Qualifications: Experience in an academic setting Experience with travel expense software, especially Concur Experience with fundraising databases, especially Blackbaud products Education: An Associate's degree, or a combination of education and experience from which comparable skills are obtained is required EEO Statement: The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.