Assistant Director - Upward Bound TRIO | Saint Louis University - Military Veterans

Job Description The   Assistant   Director of TRIO Upward Bound Programs is the primary liaison between the TRIO Upward Bound Director, University staff, faculty, public school district partners, participants, parents, and community representatives interested in the TRIO Upward Bound programs. The   Assistant   Director of TRIO Upward Bound Programs ensures that the programs meet established goals, objectives, and federal guidelines and is responsible for program development, implementation, and management of day-to-day operations, planning, supervision and evaluation of programs and program staff, budgeting, maintaining appropriate program records, and preparing and submitting time and effort reports and mandated compliance reports. The   Assistant   Director of TRIO Upward Bound Programs ensures awareness and understanding of TRIO, pre-collegiate, post-secondary/higher education, post-degree graduate, community and local educational programs by providing presentations and networking.   Job Duties Ensures that the TRIO Upward Bound programs are understood and accepted as an integral part of the University community by representing the program in formal and informal venues, facilitating communication and discussion regarding the TRIO Upward Bound Programs operations and goals and the needs of Upward Bound participants, conducting research, managing all administrative tasks and operations to comply with program requirements, and reporting research findings in formal and informal venues. Assures that the programs for participants (Upward Bound students, parents, families, schools, community, etc.) are organized, monitored, and managed to meet goals and objectives by designing, developing and directing all facets of the Upward Bound Program and Student Support Services programs under policies and procedures which ensure they are conducted in compliance with the U.S. Department of Education program guidelines and the specific requirements contained in the Saint Louis University grant proposals, reporting data as needed and required, tracking expenditures and keeping financial records in accordance with federal guidelines, ensuring that all student records are complete, current, and confidential, reviewing TRIO Upward Bound Program materials, monitoring programming content, schedules, and budgets against program criteria, preparing federal reports, preparing the continuation proposal, and attending meetings with the U.S. Department of Education Office at the request of the Vice President. Ensures that unit data is collected to establish patterns of employee performance and fiscal return on investment for all programs and collaborative initiatives and reports such data quarterly and annually to the Vice President. Ensures that eligible students can fully utilize the TRIO Upward Bound programs by interviewing interested students and collecting and reporting data to assess the effectiveness of program components and performing other evaluation of the impact of the TRIO Upward Bound programs. Establishes and maintains close working relationships with various University representatives, the federal government (Department of Education), target schools faculty and administrators, and community agencies. Assures the development and operation of an effective tracking and monitoring system for the TRIO Upward Bound Programs by working with the Marketing and Data Communications Specialist, Office of Admissions, the Registrar, Financial Aid, Enrollment Management, Institutional Research, and Information Technology Services and coordinating with staff to ensure that all required tracking and monitoring systems are maintained and fully utilized. Effectively manages the program by ensuring that the TRIO Upward Bound Programs meets all grant obligations in a timely manner to allow the preparation and submission of all necessary U.S. Department of Education reports. Documents the progress of TRIO Upward Bound Programs in achieving its funded objectives by coordination and evaluation of the project. Develops a competent and effective staff by recruiting, selecting, training, supervising, and evaluating staff members in compliance with the Universitys established Affirmative Action/Equal Employment Opportunity policies. Represents the Upward Bound programs by attending appropriate meetings, on and off campus. Works to secure funding for the continuation of the TRIO Upward Bound Programs by suggesting research studies and working closely with the TRIO Upward Bound Director to coordinate/commission the writing of grant proposals and to obtain funding for additional programs, such as Gear Up, Talent Search, EOC, McNair, and other TRIO grants as appropriate. Facilitates the development of activities and programs designed to encourage underrepresented populations to overcome barriers to postsecondary education by assisting the TRIO Upward Bound Director with program preparation and implementation of funding opportunities. Provides direct academic support services to Upward Bound and participants and supervises participants at activities, cultural events, and cultural trips. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the TRIO Upward Bound Director. Ensures the success of the TRIO Upward Bound programs by performing all other duties as assigned by the Program Director. Responsible for interpreting and implementing new and current program regulations within the U. S. Department of Education. Monitors project progress toward achieving objectives and documents program performance. Responsible for writing TRIO program grants with possible additional grants written that fit within the goals of the TRIO program and negotiates grants with the US Department of Education. Review all communication from the Council for Opportunity in Education, Associations of Special Programs, representatives and senators, and other TRIO personnel across the country.   Education and Experience Education: A masters degree in business administration, organization development, education, academic/career counseling, educational leadership, psychology or a related field is required. Experience: At least five years of administration and delivery of services to low-income and first-generation college students. Three years of administrating educational opportunity programs. Two years of TRIO grant director experience. Proficient knowledge of public-school systems. Preferred Skills Supervisory and training experience Knowledge of database preparation and maintenance Verbal and written communication skills Interpersonal/human relations skills Ability to relate/interact with diverse student populations, institutional personnel, and the public  Ability to establish and maintain effective, team-oriented, working relationships Ability to assess situations/needs and assist accordingly Ability to assess situations and exercise of discretion and independent judgment with respect to matters of significance Ability to organize time, projects, and details  Ability to maintain confidentiality Ability to operate a personal computer and various software programs Ability to prepare and generate reports Ability to organize and maintain accurate records and files Ability to multi-task Full-Time Benefits:     Benefits include vacation and sick leave, health/dental/vision/life insurance, 403B retirement savings plan and match, tuition remission, employee assistance program, and wellness program.