Proposal Development Support Specialist - Military Veterans

Company Description

Join us and make YOUR mark on the World!

 

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

 

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

 

Pay Range

 

$111,600 - $136,656 Annually

 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have multiple part-time openings for Proposal Development Support Specialists to support the Lawrence Livermore National Laboratory's (LLNL's) wide-ranging research and skilled researchers. You will be working in multiple scientific areas (such as physics, engineering, chemistry, biology, and computer science) on proposal development and other communication vehicles (such as reports, technical posters, brochures, and other marketing materials) targeting a wide range of internal and external audiences (LLNL Principal Investigators (PIs) and high level internal and external PIs and senior managers).

 

This position will support many different areas of the Laboratory, such as Computing, Global Security, Engineering, National Ignition Facility (NIF) & Photon Science, Operations & Business, Physical Life Sciences, or Strategic Deterrence (SD) Directorates, where teams of experts from diverse fields work together to solve complex problems of national importance. In our uniquely multidisciplinary environments, you will work with scientists, technical staff, and engineers who are respected for their excellence in research and for their commitment to our national security mission. This position is in the Technical Information Department (TID) and will be matrixed to support PDSO.

 

Depending on your assignment, this position may offer a hybrid schedule, blending in-person and virtual presence. You may have the flexibility to work from home one or more days per week.

 

You will

 

• Provide comprehensive proposal support to LLNL programs in multiple areas and help Principal Investigators (PIs) meet strict compliance requirements and firm deadlines. Develop solutions to prevent delays during critical deadlines.
• Collaborate with scientific and technical staff to organize and clarify content, determine audience needs, and develop appropriate communication content and styles to ensure high-quality technical proposals. This includes organizing, developing original technical content, providing writing and editing services, providing guidance for complex technical proposals for a variety of scientific areas, and/or coordinating the full spectrum of editorial and communication services while ensuring all standards and protocols regarding information security are applied.
• Perform formatting of technical documents (proposals, white papers, reports, fact sheets, etc.) in Microsoft Word, including creating or modifying formatting styles and creating and formatting tables and Gantt charts.
• Interpret complex technical information and translate into various forms of easily understandable technical communications. Serve as a final quality check for complex proposals and production assignments, such as brochures, fact sheets, flyers, etc.
• Manage and lead multiple, complex projects simultaneously. Plan long-term project activities for self and other team members and manage project schedule. Make decisions regarding guidelines, practices, procedures, or project parameters. Coordinate resources needed for completion, ensuring well-defined editing and production of projects.
• Provide comprehensive editing services for large and complex projects, such as editorial development of materials, including revisions and notes on errors of logic, gaps in arguments, coherence of presentation, and consistency of terminology. Review compliance with information security requirements.
• Serve as an authority in the theory and techniques of technical proposal writing for LLNL PIs and partners at other laboratories regarding proposal development.
• Coordinate with PIs, PDSO staff, LLNL sponsor points-of-contact, Lawrence Livermore National Security (LLNS) administrators, and LLNL administrative staff to ensure projects meet submission requirements, including participating in meetings and providing status updates, as requested.
• Perform other tasks as assigned.

Qualifications

• Bachelor's degree in Communications, English, a scientific or technical field, or the equivalent combination of education and experience in a related field.
• Experience with technical communications, as well as in planning, developing, organizing, and writing technical content effectively across various types of communication platforms. Advanced experience using and comprehensive knowledge of technical language, usage, and style conventions.
• Ability to successfully work on multiple tasks concurrently in a rapidly changing environment and excellent attention to detail in order to attend to sensitive details with a high consequence of error and shifting work demands.
• Experience working within a team and building relationships with customers. Experience collaborating and communicating with all levels of an organization, including senior managers, and ability to handle classified, unclassified, sensitive, and confidential issues with tact, diplomacy, and discretion.
• Experience leading complex multi-functional technical communication projects and teams in addition to multiple technical groups, in order to translate and develop communication materials that are easily understood by scientific reviewers and government sponsors. Experience establishing team commitments of cost, schedule, and quality.
• Understanding of complex technical research and ability to ensure concepts/ideas are effectively defined for specific sponsor proposal requests and/or ability to guide PIs in developing concepts to effectively meet intent of the proposal request.
• Advanced experience with Microsoft Office (particularly PowerPoint and Word) and Adobe Acrobat Pro.
• Advanced written and verbal communication skills necessary to interact tactfully and effectively with a diverse group of personalities, disciplines, and customers.
• Ability to maintain a flexible schedule in order to meet very strict proposal deadlines and balance creative expertise with customer objectives and requirements.

 

Qualifications We Desire

 

• Experience as a proposal manager and/or reviewing and evaluating proposal calls from sponsor agencies and ensuring that proposed projects technically meet those requirements and/or helping PIs to better respond to those requirements.
• Experience working with LaTeX and Overleaf, as well as Adobe Creative Suite (InDesign, Illustrator).
• Understanding of LLNL's primary missions of enhancing national security, ensuring the safety, security, and reliability of the U.S. nuclear stockpile, and pursuing advanced scientific and technological programs to further the national interest.
• Background and successful experience working with scientists and engineers regarding exchanging ideas and finding effective communications approaches to promote new research initiatives across a wide range of scientific areas.

 

Position Information

 

This is a Flexible Term appointment, which is for a definite period not to exceed six years. If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Additional Information

#LI-Hybrid

Position Information

This is a Flexible Term appointment, which is for a definite period not to exceed six years. If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

None required. However, this position involves U.S. Export Control; this work must be performed by a U.S. person (U.S. citizen, U.S. lawful permanent resident, U.S. national, or U.S. protected individual (e.g., refugee, asylee)).

If your assignment is longer than 179 days cumulatively within a calendar year, you must go through the Personal Identity Verification process. This process includes completing an online background investigation form and receiving approval of the background check. (This process does not apply to foreign nationals.)

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .