Administrative Associate 1 - IDIM - Military Veterans

ABOUT THE JOB:
Join a dynamic and impactful team at the forefront of Infectious Diseases and International Medicine! As a key member of the Division of Infectious Diseases and International Medicine in the Department of Medicine, you will play an essential role in supporting our dedicated faculty and contributing to the success of this fast-paced, innovative division.
This support position offers a unique opportunity to enhance your administrative skills while working closely with a collaborative and passionate team of professionals. You'll have the chance to directly impact the experiences of faculty, staff, students, alumni, and visitors, all while gaining exposure to a respected higher education and healthcare system.
Enjoy a flexible work environment with a hybrid schedule: work 2-3 days a week on the East Bank campus of the University of Minnesota, with the option to work remotely for the remaining days. We embrace diversity and encourage applicants from all backgrounds to apply, helping us build a team that reflects a wide range of perspectives and experiences.
If you're looking for a rewarding role that offers both professional growth and the chance to make a meaningful contribution, we want to hear from you!

RESPONSIBILITIES INCLUDE:

40% Divisional Leadership Administrative Support
Provide direct administrative support to the division leadership, including but not limited to: external communication and access to faculty; triages emergent and significant issues by analyzing, prioritizing, escalating and resolving appropriately. Clinical coordination, calendaring, finance, organizing complex meetings, travel and reimbursement allocation.
Assist leadership with various division goals, faculty meetings, agendas, documents, forms, and meetings to successful conclusion of timely matters. Manage and distribute agendas and handle tech needs for weekly and ad hoc meetings including the dissemination and storage of confidential materials.
Responsible for oversight and management of time sensitive, confidential, financial, and research-related documentation.
Coordinate faculty annual review process
Provide administrative support as requested for Division Director research projects.

40% Other Faculty Support
Manages communication, calendaring, meetings, conference registration, travel arrangements, reimbursements for assigned faculty. Handles signature and routing of confidential, financial, and research-related documentation. Maintain CVs.

Faculty Support - Clinical
Directly supports assigned faculty and provides individualized scheduling support to ensure compliance measures are met.

20% Project Coordination and Communication
Participate in division planning and project rollout, and recommend plans for adaptability within the division and/or department. Identify and provide necessary support to ensure the workflow is improved, coordinated, organized, and maintained.
Work closely with the Infectious Diseases and International Medicine Division administrative support staff to provide cross-coverage for other IDIM faculty as needed during vacations, medical leaves, and employee transitions.
Other duties as assigned

The starting salary for this position ranges from $55,000 to $65,000, based on education and experience.

REQUIRED QUALIFICATIONS (must be documented on application/resume):
BA/BS or a combination of related education and work experience to equal 4 years
Prior administrative, operations, project management, project coordination, and/or clinical support experience
Applies knowledge and skill to recurring tasks or activity with emphasis typically on precision and timeliness of execution.
Excellent oral and written communication skills
Proficient with Microsoft and Google suites, with the drive to learn new systems, as needed.
Ability to work in a fast-paced environment to provide support in a professional manner, meet deadlines, multi-task and prioritize projects
Perform responsibilities with a high level of discretion, integrity, and confidentiality

PREFERRED QUALIFICATIONS:
Experience in healthcare and/or higher education setting
Experience with survey software - i.e. REDCap