Document Control/ Data Entry - Military Veterans

Document Control/ Data Entry 





Job description:





Provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.





Responsibilities / Duties


-Provides professional administrative support to a group of employees under direction from leaders and colleagues.


-Provides documentation control support.


-Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.*


-Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.


-Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.


-Acts as office equipment focal point and/or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked.


-Research travel options including flight, hotel and rental cars. May arrange less-complicated travel. Runs errands for the group when needed.


-Schedules meetings for team members and moves meetings per leader direction.


-Uses business software applications and stays up to date on changing technology (e.g., Microsoft Office applications).


-Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.


-Learn and understand the plant's safety behaviors and intervene when seeing unsafe behaviors.


-Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies way to improve efficiency of assigned tasks. Anticipates activities.


-Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.


-Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and the plant's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.


-Demonstrates basic knowledge and application of the plant's software/IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software/tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business/functional systems.