Peace Accords Matrix Program Coordinator - Military Veterans

Peace Accords Matrix Program Coordinator

University of Notre Dame

The University of Notre Dame ( ND.jobs ) is accepting applications for a Peace Accords Matrix Program Coordinator .

Applications will be accepted until 01/27/2025.

The Peace Accords Matrix (PAM) Program Coordinator provides high-level administrative support to the PAM Director and Associate Director of Operations. This position manages the director's calendar, travel schedule, official correspondence, public interactions, and helps coordinate administrative responsibilities, which may include helping provide inputs for administrative reports as needed. The position organizes and prepares all expense reporting for the director. The position will translate materials to and from Spanish and English, including memos, meeting notes, PowerPoints, invitation letters, etc. The position plans and executes meetings and special events for the PAM team, in coordination with the Kroc Institute Events Coordinator.

Additionally, the position will provide hospitality and manage the logistical needs of PAM guests, including invited speakers and grant participants for PAM, including the PAM Barometer Initiative and Legacy Project. The position will process invitations and coordinate with International Student and Scholar Affairs (ISSA) on visa letters that may be required for international guests traveling to Notre Dame. The position requires a highly knowledgeable professional able to deal with various personalities, diverse backgrounds, and various academic levels. Hospitality and event support often includes working with high-level politicians, stakeholders, and donors, and therefore the position must be able to handle sensitive information and interact with these dignitaries in a professional manner.

The position requires advanced organizational and problem-solving skills, and efficient task prioritization and management. The position should be skilled at multitasking, able to work independently to resolve matters and determine the best approach to achieve the desired outcomes, with a willingness to learn and adapt to university protocols. Fluency in Spanish is required. Candidates must be willing to work and communicate in Whatsapp and Google Apps on a daily basis. The position is based at the University of Notre Dame campus in South Bend, Indiana .

Administrative Support to the PAM Director (40%) : Supports the PAM Director through managing calendars, travel schedules, official correspondence, public interactions, and administrative responsibilities. Prepares background briefing information and itineraries and proofreads remarks for public speaking engagements. Drafts emails and letters on behalf of the director. Assists the PAM Associate Director of Operations to coordinate team meeting scheduling and takes meeting notes. Assists the PAM Associate Director of Operations to organize the director's inputs on project reporting to donors and external stakeholders.

Hospitality and Event Support (20%) : Supports and coordinates PAM events, including coordinating events for grant projects like the Legacy Project and Barometer Initiative, by: a) communicating logistical needs to the Kroc Institute Events Coordinator for all planned PAM events; b) organizing event speakers and scheduling rehearsals for all conferences/virtual events and making sure all participants have what they need; c) consistently meeting with Kroc Institute communications team to ensure deadlines are met by the PAM team side to coordinate event promotion; d) working with International Student and Scholar Affairs (ISSA) to secure visa appointment letters for international guests as needed; e) providing hospitality and logistical travel support to all PAM guests and event speakers, with special attention to high-level dignitaries participating in events; and f) making sure all post-event procedures are fulfilled with the events and communications team.

Travel Scheduling and Expense Reporting (30%) : Manages the director's travel arrangements, including corresponding with hosts on scheduling and logistics, coordinating with the travel agency on booking travel, preparing folders and needed materials for trips, and collecting receipts and preparing expense reports for travel reimbursements. May also help the Associate Director of Operations with financial payments to external vendors as needed.

Translation (10%) : Providing translation between English and Spanish for a variety of products like memos, briefs, meeting notes, and letters. Corresponding with political representatives in Spanish on behalf of the project.

#LI-AW1

Minimum Qualifications:

• Bachelors degree, with 6-12 months experience minimum.
• A successful candidate will demonstrate exceptional organizational and administrative skills, with the ability to communicate and coordinate well with a diverse team.
• Candidate must have strong attention to detail and the ability to handle multiple pressing tasks with a positive attitude.
• Familiarity with Google apps (docs, sheets, slides) required, and must be able and willing to communicate with teams in Whatsapp.
• Fluency in Spanish is required .
• Ability to travel internationally required .

Preferred Qualifications:

• Degree/Experience in field of peacebuilding, social sciences or similar field.
• Familiarity with Travel ND/Concur expense reporting preferred.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251707 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

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