Assistant Director of Conferences & Events | Washington & Jefferson College - Military Veterans

Summary

The Office of Conferences and Events at Washington & Jefferson College is seeking a qualified candidate for the position of Assistant Director of Conferences & Events. This position will assist the Director of Conferences and Events with both internal and external events with an emphasis on summer camps and the colleges Baccalaureate, Commencement and Matriculation Ceremonies. They will work closely with other departments on campus including facility services, residence life, catering and information and technology services, to assure that the college's guests needs are met in a timely and efficient manner. The position requires availability to work during evenings, and weekends, as required by business needs.

Duties and Responsibilities

Works with the Director of Conferences & Events to ensure that logistical details are confirmed with W&J clients and communicated to campus partners in a timely manner.

Assist the Director of Conferences & Events with conference and camp This will include actively following up with leads and inquiries for outside group sales.

Facilitates execution of all contracted activities and handles any issues experienced by W&J guests while on campus.

Assists with directing student workers.

Communicates all event details and changes to the various departments assisting with events and camps.

Maintain daily contact with summer camp contacts to check on any possible needs or problems.

Provides prompt, professional assistance, and outstanding customer service during all phases of event planning and execution.

Proactively addresses and finds creative solutions for any client issues that arise.

This position works with the facilities team to assure that facility spaces including residence halls and athletic facilities have high standards of cleanliness.

Assist the Director of Conferences & Events with contracts and client invoices.

Qualifications

Bachelor's degree in related field.

A minimum of two years outside sales experience in the hospitality field.

Two to three years' experience with coordinating events, preferably in college environment.

Supervisory Duties

This position will assist with training and directing student workers.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at  https://washjeff.applicantpro.com/jobs/ . Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College (W&J) is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://washjeff.applicantpro.com/jobs/3615017-317046.html