Wind Project Administrative Assistant - Oregon - Military Veterans
at Mortenson
Project Administrative Assistant
SUMMARY
Mortenson is currently seeking a Project Administrative Assistant for our Pueblo, CO Wind project that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site.
RESPONSIBILITIES
Perform clerical duties in alignment with Mortenson's guidelines
- Manage daily correspondence and incoming calls
- Maintain written and electronic records
- Provide data entry into the Event Management System for the Engineering staff
- Prepare materials for design and construction meetings
- Capture and prepare staff and owner meeting minutes
- Incorporate all processes and procedures that support the project closeout phase
Supply management
- Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement
- Procure consumables and office supplies
- Handle the on-site delivery of mail, packages, materials and equipment
- Receive, sort, and record deliveries into computer database
- Prepare daily outbound shipments
- Track and organize equipment inventory
Office setup and maintenance
- Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow
- Plan and coordinate Project Safety Celebrations
- Organize and clean office as necessary
Administration of craft workers
- Manage the new hire documentation and coordination and conduct First Hour Orientations
- Enter weekly timecards for payroll processing
QUALIFICATIONS
- Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed
- Proficient skills in Microsoft Office
- Strong verbal and written communication skills across organizational levels and backgrounds
- Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership
- Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports
- Ability to create systems and processes, and seek out additional responsibilities
- Active listening skills and effective communication including an openness to diverse input and feedback
- Ability to travel up to 100%, if applicable
- High school diploma or GED required. Associates degree in business, or related field preferred
- Previous administrative experience on a construction site preferred
- Minimum one year of administrative experience
- Notary Public designation helpful
A few benefits offered include:
- (for Non-Craft & Non-Union Craft working 25+ hours / week)
- Medical and prescription drug plans that includes no additional cost vision coverage
- Dental plan
- 401k retirement plan with a generous Mortenson match
- Paid time off, holidays, and other paid leaves
- Employer paid Life, AD&D, and disability insurance
- No-Cost mental health tool and concierge with extensive work-life resources
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
Please make note:
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
ABOUT MORTENSON
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
#LI-GB1
United States / Remote
At Mortenson, we’re builders at heart. As a top builder, developer, and EPC in the U.S., our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. With over 6,000 team members and $5.5 billion in annual revenue, we are working to ensure the built environment has a lasting positive impact.
Yet, working at Mortenson is much more than a job. We’ve received over 34 best workplace awards in the last five years and our team members inspire what’s possible every day – whether for our customers, our community, or our company.
We are fortunate to have Veterans who have brought their dedication, discipline, and leadership skills to Mortenson. This includes our Chairman and owner David Mortenson, a US Navy veteran. Their unique experiences and perspectives have enriched our company in countless ways and further our shared values to build for the greater good. Our Mortenson values echo many principles from the military:
· We value honesty and doing the right thing – even when no one is watching.
· We believe the world is what we make it and leadership capability is within all of us.
· We put others before ourselves and enable them to achieve their very best.
Veterans at Mortenson
Being a Veteran is a special badge of honor we greatly respect. We are committed to providing resources and support to help retired and transitioning active-duty service members achieve their career goals.
At Mortenson, Veterans will discover:
• An industry leading safety culture – we believe it is an obligation to work safe and our Zero Injuries safety program drives safety excellence with all of our team members
• A diverse, team-based environment focused on supporting the customer, building up our local communities and lifting others up to help them succeed
• Accredited apprenticeship programs – maximize GI Bill benefits to reduce Veteran out-of-pocket costs for continuing education
• A commitment to innovation and continuous improvement – including voices of team members in the field and ultimately making their jobs easier and safer
• Competitive pay and benefits
Through the Veteran’s Business Resource Group (BRG) at Mortenson, Veterans can connect and engage with other veterans and team members while developing their skills and gaining a unique connection to the company. The BRG provides Veterans the opportunity to:
· Create comradery and connections to enhance veteran leadership experience and capabilities
· Share stories, experiences and journeys during time of service
· Further the shared esprit de corps from our service to maximize the experience at Mortenson
· Work together to foster a work environment that is attractive to other veterans seeking employment in our industry
How to Apply
Start by checking out our open roles on the right side of this page to learn more and to apply. Once you click ‘Apply Now’, Mortenson will receive a notification with your information.
Please make sure you have an updated resume uploaded to your RecruitMilitary profile to be considered. Once we review your resume and profile, a Mortenson recruiter will reach out to you to provide more information and to schedule an interview if there is a potential fit with the open role.