Legal Seretary/Office Manager - Military Veterans

AppleOne is proud to present:
We are seeking a dynamic and highly organized individual to join our team as a Legal Secretary/Office Manager. Under the supervision of the Tribe’s attorneys in the Legal Department, this dual role is for someone who thrives in a fast-paced professional environment and possesses strong administrative, organizational, and legal support skills. The ideal candidate will possess strong attention to detail and take great pride in their work. This individual will be responsible for ensuring the smooth day-to-day operations of the Legal Department while providing essential support to attorneys.

KEY RESPONSIBILITIES

Office Management:

• Oversee the day-to-day administrative operations of the office, including scheduling meetings and calls, booking travel, organizing and paying invoices, tracking and responding to emails, tracking and following up on assignments and deliverables, procuring supplies, and general office maintenance (corresponding with vendors, IT, and Facilities).
• Manage vendor relationships and contracts to ensure efficient operations.
• Organize and maintain office systems, including mail and file management, database upkeep, and electronic records.
• Coordinate internal and external meetings, prepare agendas, and handle meeting logistics.
• Confer with and assist Tribal attorneys and other Tribal Administration departments in reviewing correspondence, tracking deliverables and assisting in the ongoing development of policies, procedures, and templates to increase efficiency of Legal Department operations.
• Confer with and assist community members with relevant Legal administrative matters.
• Act as the primary point of contact for internal staff and external stakeholders regarding Legal Department operations.

Legal Secretary:

• Conduct basic legal and factual research and compile case-related information for attorneys.
• Draft and review email correspondence for tribal attorneys.
• Prepare, proofread, and edit template agreements, letters, legal documents, correspondence, and reports for attorney review.
• File legal documents with courts and regulatory bodies, ensuring deadlines are met.
• Assist in preparing for hearings and client meetings by organizing evidence and legal documentation.
• Maintain confidentiality and organization of case files and sensitive information.
• Track and calendar deadlines and ensure compliance with legal and regulatory timelines.

EEO/AA Employer/Vet/Disabled.





The Know Your Rights poster is available here:


https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf





The pay transparency policy is available here:


https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf





For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.





We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.





AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.


https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf





We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


#1066

Experienced (Non-Manager)