Administrative Assistant II - Military Veterans

Position Title: Administrative Assistant II

Job Group: Professional & Scientific

Required Minimum Qualifications: High school diploma or equivalent and 3 years of related experience

Preferred Qualifications: Experience supporting a senior level administrator
Experience with project management
Experience managing and tracking multiple tasks simultaneously
Experience interfacing with both internal and external senior level administrators
Experience with event planning and coordination

Job Description:
Summary

The College of Liberal Arts and Sciences at Iowa State University is seeking an Administrative Assistant II to join our team in providing essential support to our academic leadership. In this role, youll coordinate administrative services for our associate deans, serve as the welcoming face and receptionist for the Deans Office, and step in as backup support for the college dean.

Key Responsibilities:

• University and College Awards and Grants Management: Coordinate the University, Foundation and college awards and internal grants processes for faculty and staff.
• Support for Leadership: Manage associate deans' commitments, committees, and obligations by prioritizing calendar, attendance, phone, and walk-in appointment requests.
• Events & Coordination: Help organize college events ensuring these impactful moments run smoothly.
• Office Operations: Oversee the day-to-day operations of the administrative office including greeting visitors, key and card access coordinator, ordering supplies, mail.

The successful candidate will exhibit effective verbal, written, and interpersonal communication skills, have the ability to maintain discretion with proprietary and confidential information, possess the ability to work independently and as a team in a professional environment for a large, complex academic college, and have exceptional organizational skills to manage multiple and competing priorities.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
Career-level position demonstrating proficiency and knowledge of related competencies
Works under direct to general supervision and may receive guidance on more complex assignments
Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
Applies thorough knowledge to respond to inquiries and requests
Able to resolve most problems and issues and respond to requests without escalation
Provides guidance to students
May provide supervision to one to two other staff or lead a small work team

Appointment Type: Regular

Number of Months Employed Per Year: 12 Month Work Period

Time Type: Full time

Pay Grade: PS806

Application Instructions:
To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program

Original Posting Date: January 8, 2025

Posting Close Date: January 15, 2025

Job Requisition Number: R16203