BACK OFFICE ASSISTANT Full-Time - Military Veterans

Job Summary: Performs financial and administrative support functions for NEXCOM Hospitality Group NHG properties. Duties and Responsibilities: Coordinate financial administration and ensures all correspondence records and messages pertaining to accounting records are maintained e.g. Systems Applications and Product SAP Daily Activity Reports DARs Skip Accounts budget submissions 30-60-90 day Accounts Receivable A R reports and utilities. - Maintains open order files on all purchase orders for assigned properties. Regularly examines outstanding documents and balances due. Initiates follow-up action when services or merchandise have not been received or discounts applied. Contacts vendor to clarify discrepant data on invoices or differences between purchase orders and receipt documents. Schedules timely payment of invoices and prepares remittance statements to ensure the department receives the benefit of all discounts. - Reviews and verifies General Ledger Accounts General Journal Vouchers Accrual Journal Vouchers and reconciles with financial statements and subsidiary accounts. - Prepares flashes to depict monthly financial status of each property. - Receives and reviews incoming correspondence. Sorts mail based on types of documents and to whom addressed and distributes to appropriate personnel. Prepares express mail when necessary and maintains appropriate controls. - Performs office administrative functions which may include maintaining leave records processing time cards ordering supplies making travel arrangements and tracking department expenditures budgets. - Composes correspondence and follows-up when response is expected. - Maintains records and files in an established filing system. Performs other duties as assigned

Requirements

GENERAL EXPERIENCE One year of responsible general office clerical experience that demonstrated the ability to perform clerical duties satisfactorily. AND SPECIAL EXPERIENCE One year of responsible experience in the performance of clerical secretarial or administrative support duties or experience in a generally related area that demonstrated the ability to perform the work of the position SUBSTITUTION OF EDUCATION FOR EXPERIENCE Six months of successfully completed academic study above the high school level may be substituted for six months of experience to satisfy general experience requirements.