Admin Associate II- Covid Vaccine Clinic : 100% in person - Military Veterans

The Admin Associate II offers administrative assistance to the Covid Vaccine clinic. With general supervision, they carry out and manage a range of administrative tasks that require a thorough understanding of departmental programs and services. This role is 100% in person.

The Admin Associate II will:
Transcribe and type correspondence, forms, reports, manuscripts, and other materials containing complex scientific, technical, or specialized terminology from recorded dictation, shorthand, or rough drafts. They will also prepare documents that require specific formats, lettering, or graphics using specialized commercial software, such as desktop publishing or graphics tools. Additionally, they will proofread and edit materials for grammar, punctuation, and spelling errors.

• The Admin Associate II answers, screens, and routes telephone calls and greets and directs patients/families, visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Drafts responses to routine correspondence.
• Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials, and sorting, collating, and distributing documents.
• Maintains departmental files, records, and databases. Enters information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed. Maintains department/office library of reference books, journals, slides, films, and other materials.
• Monitors and maintains office equipment and supply inventory.
• Reorders standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicates with hospital support service departments to request needed services.
• Provides positive and effective customer service that supports departmental and hospital operations.
• Schedules appointments and meetings and maintains personal calendars for physician/supervisor(s).Reserves meeting locations, orders refreshments, and prepares meeting agenda and other materials. Prepares travel arrangements as necessary.
• Assists in organizing and scheduling conferences, seminars, and other department-sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services, and performing other related duties as assigned
• Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors.

To qualify, you must have:

• High school diploma: required
• Basic computer skills
• Healthcare administration experience preferred
• Analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Boston Children?s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.