Project Coordinator (50% - 100% time) - Military Veterans

Project Coordinator: Full or Part-time (20-40 hrs/week)

The Division of Epidemiology and Community Health is seeking applications for one part-time OR full-time Project Coordinator, job code 8351ER. This posting is for candidates interested in 50% (20 hours per week) to 74% (approx 29.5 hours per week). If you are interested in working 30-40 hours per week (75% - 100% time), please apply to posting 366123.

The School of Public Health (SPH) is committed to antiracism and anti-oppression and welcomes you to join us in our pursuit of building equity and driving justice. We particularly encourage applications from those who belong to groups that have been historically underrepresented in our School, including those who are American Indian, Black, Indigenous, and people of color, those with disabilities, veterans, and those from LGBTQIA+ communities.

Job Description
The Project Coordinator will play a critical role in providing administrative and coordination support for the WIC Professional Opportunities for Paraprofessional Staff (POPS). Funded by the USDA, this 5-year project includes a nation-wide formative assessment of current paraprofessional models in WIC, co-creation of a paraprofessional career pathway, complementary training and support resources using a human-centered design approach, and pilot testing of the developed training in local WIC agencies across Wisconsin and Minnesota.
The project coordinator will be responsible for supporting the project teams in organizing meetings, maintaining records, coordinating communications, coordinating recruitment of stakeholders and research participants, creating and coordinating the implementation of protocols for data collection and management, assisting with the creation and training and intervention materials, and assisting in the preparation of intervention and dissemination materials. The position ensures smooth daily operations and supports the project's multi-layered collaboration efforts with various stakeholders, including advisory workgroups, the University of Minnesota School of Public Health, the University of Minnesota Extension, and partner organizations.
This position will provide administrative support and coordinate community partner and advisory board involvement (20%), create training materials (5%), and coordinate participant recruitment, pilot implementation, and data collection and management (75%).

Key Responsibilities:

• Provide administrative support, including scheduling ongoing meetings, preparing agendas, taking meeting minutes, and distributing materials.
• Assist in organizing and facilitating virtual and in-person meetings, including advisory workgroup sessions, learning labs, and stakeholder events.
• Maintain project records, including filing, data entry, and document management to ensure accuracy and accessibility.
• Coordinate communication and foster relations between diverse team members, external partners, and stakeholders.
• Prepare, format, and distribute project reports, presentations, training materials, and other documents as needed
• Assist in tracking project timelines, deliverables, and deadlines.
• Process invoices, purchase orders, and other financial documentation as required.
• Assist in monitoring and responding to project-related inquiries from partners and stakeholders.
• Communicate with community partners from diverse backgrounds to coordinate day-to-day logistics of projects
• Support the preparation of training and intervention materials.
• Ensure the confidentiality and security of sensitive project information.

All required qualifications must be documented on application materials

Required Qualifications:

• Bachelor's degree or a combination of education and public health/community administrative experience to equal at least 4 years.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Project coordination experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google suite applications
• Excellent verbal and written communication skills
• Excellent interpersonal skills and teamwork skills
• Familiarity with virtual meeting platforms such as Zoom.
• Ability to work independently and as part of a collaborative team.
• Experience in maintaining accurate records and managing documentation.

Preferred Qualifications:

• Experience with the WIC program
• Masters' degree in public health, nutrition, or related field
• Experience supporting federally funded programs, health or nutrition-related projects, or workforce development initiatives.
• Experience working with diverse populations and stakeholders.
• Familiarity with academic or research institutions.
• Experience with qualitative research (e.g., focus groups, interviews)
• Bilingual
• Experience with grant-based work requirements, such as developing and following work plans and protocols, reporting requirements and federal financial policies and procedures
• Experience facilitating group discussions, meetings and staff trainings
• Experience assisting in the development of training and intervention materials

Are you excited about this job and meet the required qualifications, but your past experience doesn't align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.