Field Site Coordinator - Program in Public Health and Society | Washington University in St. Louis - Military Veterans

Scheduled Hours 37.5 Position Summary Provides professional support to the Office of Field Education, assisting in cultivation and subsequent affiliation and monitoring of practicum sites for current and incoming PH&S students, supporting the development of community engaged sites, advising students to match and coordinate applied experiential practice, and other responsibilities. Develops, affiliates, supports, maintains and monitors local, national, and international undergraduate-level community-engaged applied experiential practice. Provides professional support, coaching, and mentoring to students related to the field experience. Manages logistics, coordinates communication, and provides administrative support for community- engaged activities such as printing, emails, gift cards, transportation, and IRB logistics. Job Description Primary Duties & Responsibilities: Field Education  Develop, affiliate, support, maintain and monitor local and national applied learning experiences. Assess and monitor the quality of experiences through the following methods: review learning agreements, conduct site visits, communicate with students and field instructors, and review assessment of student field experiences. Collaborate with community partners to develop new and support existing community-engaged sites that align with PH & S program goals and APEX course objectives. Monitor and maintain communication with affiliated practicum sites to ensure compliance with educational standards and support quality student placements. Assist with the coordination of student placement processes, including preparing placement materials, tracking site availability, and managing communication between students, faculty, and field education sites. Generate reports via review of mid-semester site visit reports, student self-evaluations, and field instructor evaluations of student performance in the APEX. Coordinate and co-facilitate workshops, trainings, and presentations for new and affiliated field instructors; coordinate and co-facilitate field-related internal and external workshops, presentations, and field-related agency support site visits.     Must be responsive to the needs of the School and its community partners.      Maintain accurate records of student placements, practicum site agreements, and related documentation. Collaborate with faculty and staff to support the goals and mission of the Office of Field Education. Develop and coordinate field units; complete regularly scheduled agency site visits and generate reports on a quarterly basis or as needed. Perform data entry to generate reports related to affiliations, site visits, and other field-related documentation. Events & Programs Coordinate the logistics and arrangements of major events and speaking engagements, including travel arrangements and accommodation, catering and meals, logistics for speaking presentations, preparation of meeting schedules, and ensuring prompt processing of reimbursements. Serve as the liaison for campus and non-campus partners interested in co- programming. Coordinate department events and programs. Administration Administer key aspects of the departments day-to-day operation, including managing its programs and activities, social media, communication outreach, database, and file management. Develop and maintain mutuality between the MPH and PH&S programs. Coordinate recruitment, orientations, and meetings. Promote the major and minor with the undergraduate population. Coordinate student advising. Help manage student records and degree certification. Oversee coordination of and paperwork for students senior capstone and honors thesis. Coordinate internships, including MOUs and necessary training. Performs other duties as assigned. Working Conditions Job Location/Working Conditions Normal work environment. This position requires both in-office work and community site visits. Occasional evening or weekend hours may be required to support program objectives. Physical Effort Typically sitting at a desk or table. Repetitive wrist, hand, or finger movement (PC typing). Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Master's degree Certifications: No specific certification is required for this position. Work Experience: Relevant Experience (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications: Master's degree in Public Health or related field. Preferred Qualifications Education: Ph.D. - Doctor of Philosophy Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Community Outreach, Community Partnerships, Confidentiality, Data Analysis, Data Management, Deadline Management, Decision Making, Engagement Management, Highly Resourceful, Independent Judgment, Interpersonal Relationships, Multitasking, Oral Communications, Organizing, Prioritization, Relationship Management, Stakeholder Engagement, Taking Initiative, Team Collaboration, Time Management, Working in a Fast-Paced Environment, Workload Management, Workplace Effectiveness, Writing, Written Communication Grade G10 Salary Range $49,700.00 - $82,100.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.