Temporary Administrative Assistant - Military Veterans

Location: Chicago, IL
Job Description:

Job Summary:

The Temporary Administrative Assistant for Strategic Initiatives is primarily responsible for administrative functions of the Data Governance Department. Specifically, this temporary position will support coordination various data and research input, including meeting updates. The person is responsible for reporting regular updates to the team in a timely manner. This is a part-time, temporary, remote position for up to 9 months.

Responsibilities:

• Supports the work of the Chicago Booth Data Governance Department.
• Serves as the primary data coordinator for the Research Data Inventory Application.
• Provides research data updates, and regular reports on project statuses.
• Oversees the Research Data Inventory Application project.
• Manages, organizes, inputs and archives research data for Chicago Booth.
• Assists with research data acquisition process and intake form.
• Coordinates basic meetings for project management and advancement.
• Works with the Director of Data Governance and Stewardship to ensure we are maintaining the proper processes and regulatory requirements.
• Solves problems.
• Recommends process improvements.
• Performs other related work as needed.

Competencies:

• Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.
• Demonstrated relationship management skills.
• Teamwork, collaboration, and conflict management skills.
• Work independently and as part of a team; take direction and achieve consensus.
• Excellent organizational, project management, and analytical skills.
• Manage day-to-day duties with efficiency and coordinate multiple long-term projects effectively.
• Excellent interpersonal skills, including outstanding judgment, discretion, and a strong ethical approach to decision-making. Â
• Demonstrate a high level of sensitivity and discretion when dealing with confidential situations and effectively communicating with faculty, students, and various administrative offices at all levels of the University.
• Independently and proactively resolve problems, ensure close attention to detail, prioritize work, and take appropriate actions without advanced approval.
• Demonstrated flexibility and multi-task on frequent and constantly changing demands.
• Familiarity with the academic research enterprise and higher education structures.

Education, Experience, or Certifications:

Education:

• High school diploma/GED required.
• Degree in higher education.

Experience:

• Proven experience in identifying needs, proposing, and implementing solutions in administrative processes with sound judgment and capacity to balance competing goals required.

Technical Knowledge or Skills:

• Proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, Box, Qualtrics, and Adobe required.
• Proficient at managing and organizing large data sets required.
• Familiarity with web-based information management systems preferred.
• Knowledge of research data required.

Working Conditions and Physical Requirements:

• This is a remote position.
• This is a part-time position of approximately 17 hours per week.
• Role will last roughly 9 months.

Required Documents:

• Resume/CV
• Cover Letter
• References Contact Information (3)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.