Medical Education Program Coordinator - Military Veterans

Medical Education Program Coordinator

Medical Education Program Coordinator

Hiring Department : Academic Affairs

Location : Peoria, IL USA

Requisition ID : 1028784

FTE : 1

Work Schedule : M-f 8:30a-5:00p

Shift : Days

# of Positions : 1

Workplace Type : On-Site

Posting Close Date : 1/3/25

Salary Range (commensurate with experience): $28.58-$32.82

About the University of Illinois College of Medicine Peoria


This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote).

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu .

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

Position Summary

The Medical Education Program Coordinator will coordinate daily operations and provide assistance in the planning, development and implementation of Special Curricular and Phase 3 programs. A thorough knowledge of curricular policies and procedures is needed. The position also assists in program planning while reporting to the Academic Affairs, SCP Program Coordinator.

Duties & Responsibilities

Special Curricular Program Coordinator

• Responsible for coordinating curricular sessions within special curricular programs, including content and faculty preparation of the material.
• Provides feedback to faculty regarding the outcomes of the course curriculum and makes recommendations for future sessions. Serves on committees collaborating with cross-college coordinators for planning and logistics, representing the Associate Dean for Academic Affairs, SCP Program Coordinator, and special curricular course directors.
• Participates in planning and logistics of travel arrangements for students and faculty in special curricular programs.
• Compiles the SCP master schedule. Participates in screening, ranking of applications, and interviews.
• Assists with student orientation efforts by compiling orientation content and materials.
• Maintains assignments, tracking, and grade allocation for special curricular programs.
• Originates, compiles, analyzes data and prepares reports on special curricular programs for the Associate Dean for Academic Affairs and course directors.
• Support budget-related activities by reviewing, managing, and reconciling monthly costs, ChromeRiver expense reports, and grant allocation.
• Organizes communications and metrics needed to keep students on track for special curricular program requirements.
• Provides current program knowledge and expertise in procedures, and technical specifications, related to the course.
• Acts as point of contact with campus, agency, and university departments.

Phase 2/3 Simulation Support

• Provides simulation support for phase 2/3 simulation offerings, GCE, and Clinical Competencies Course.
• Works with UICOMP Simulation Team and JUMP to coordinate dates, space, and Standardized Patients (SP's).
• Reviews simulation scenarios with UICOMP Simulation Team and Assistant Dean for Medical Education and Assessment and other clinical faculty for appropriate scheduling.
• Responsible for administration of evaluation process, compiling evaluation feedback for preceptors and course directors.

Transition to Residency (TTR)

• Coordinator Confirms eligibility of students for Transition to Residency (TTR).

• Assists with student orientation efforts by compiling orientation content and materials.
• Coordinates and Collaborates with UICOMP Simulation team and JUMP.
• Maintains master schedule of dates with Jump Simulation Center.
• Assists TTR Course Director, Assistant Dean for Medical Education and Assessment, and other clinical faculty with simulation scenarios
• Confirms TTR attendance of students informing course director of issues.
• Compiles TTR feedback from students and preceptors for evaluation by the course director.
• Tracks TTR components of grading for course director; Alerts of concerns.
• Coordinates and participates in planning meetings for TTR course.
• Ensures accurate confidential files for yearly evaluation of the TTR course.

Coordinator for the Physical Medicine and Rehabilitative Medicine elective

• Oversees student study and relaxation spaces within clinical partner sites.
• Collaborates with UICOM and Peoria AOA Co-Councilors to create and develop call for Resident, Fellow, and Faculty nominations to Alpha Omega Alpha Honor Medical Society.
• Coordinates and distributes application materials to all members of the judging panel, notifies nominators and nominees of application decision, and organizes the banquet to honor new and student members.

Proctors standardized assessments (Phase 1 and Phase 2) as needed. Performs other related duties.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems
3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant's race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.

The university provides accommodations to applicants and employees. Request an Accommodation at https://jobs.uic.edu/request-and-accomodation/

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/12824?c=uic

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