Academic Assistant - MCPHS | Massachusetts College of Pharmacy and Health Sciences - Military Veterans

The New England School of Acupuncture seeks an Academic Assistant to perform a variety of administrative responsibilities to support the workflow and efficient operation of the New England School of Acupuncture.

Serves as the first point of contact for the department; greets visitors and callers

Regularly reviews, produces and records reports and correspondence for the Dean and Associate Dean, and Director of Clinical Education

Conducts research to respond to requests and summarize findings

Prepares typed reports, memorandums, and meeting minutes

Creates academic schedules for NESA and confirms availability of faculty members.

Prepares adjunct contracts and payroll authorizations for approvals and distribution.

Ensures time-critical issues are identified and addressed through collecting information and scheduling, organizing, prioritizing, arranging and keeping good records for the Dean, Associate Dean, and Director of Clinical Education including managing calendars, travel arrangements, special functions and School calendar of events each semester

Manages and maintains department files and program data, such as faculty, student & alumni information, tracks and enters data, produces reports,

Arranges and coordinates room, catering and other provisions for departmental meetings, events and ceremonies

Assists in the preparation and distribution of programmatic materials (e.g., course packs, syllabi, course evaluations)

Prepares and maintains files required by accrediting agencies; collects data to meet program accreditation; assists in the preparation of accreditation reports.

Manages inventory of department supplies; generates and tracks purchase orders.

Processes invoices for payment; tracks department expenditures

Assists with office mailings; sorts and distributes mail

Provides Clinic Front Desk Staff coverage as needed

Provide direct communications to students on a variety of matters

Contributes to sustaining and enhancing an inclusive working and learning environment

Additional responsibilities may be assigned by the supervisor

Required:

A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting. Bachelors degree preferred.

Proficiency with technology, including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Smartsheet, Blackboard, Zoom; ability to learn new software/databases quickly and proficiently

Strong organizational skills, attention to detail and proven ability to take initiative in project management

Excellent interpersonal and customer service skills

Strong written and verbal communication skills

Ability to maintain confidentiality

Ability to work in a fast-paced environment, set priorities and meet deadlines

Physical Requirements: Work is mostly sedentary and majority of time is spent sitting Must be able to talk, listen and speak clearly on telephone

Apply Please attach a cover letter and a curriculum vitae/resume. Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.

About Us Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the worlds top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health- and life-sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe. MCPHS has more than 7000 students across campuses in Bostons Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH. Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our strategic priorities of collaboration, inclusion, success, sustainability, planning, and support.

We offer competitive salaries and excellent benefits that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while supporting the MCPHS strategic plan.

MCPHS is an Equal Opportunity Employer that celebrates a diverse community. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.