Administrative Specialist II - Military Veterans

Location: Chicago, IL
Job Description:

• Performs high-level administrative duties in support of office functions.
• Manages special projects as assigned.
• Complete follow-up and referral physician management, internal and external (to department) and a national and international database management.
• Oversees the provider service calendar within our provider software by way of creating, monitoring and editing the schedule when necessary.
• Resolves office issues independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
• Monitors and reconciles accounts.
• Manages accounts and receivables, processes, and tracks all bills and expense reimbursements on behalf of section personnel.
• Composes and edits correspondence and other documents.
• Coordinates logistics of major events Schedules diverse and complex appointments, meetings and travel arrangements.
• Will triage patient calls and direct them to the appropriate personnel.
• Maintains off-site surgical data including obtaining the necessary HIM to bill and document.
• Triages emails and telephone calls for action. Resolves mostly routine and some complex inquires.
• Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
• May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Previous administrative experience.
• Familiarity with central administration within a complex research university environment.
• Previous experience in the OB/GYN field.
• Experience in taking initiative and organizing and completing projects with minimal supervision.
• Experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.
• Experience in handling sensitive and confidential situations and information with absolute discretion.
• Previous Electronic Medical Record (EMR) experience.
• Experience with EPIC and Qgenda computer programs.
• Experience with handling a large volume of work often restricted by deadlines.

Preferred Competencies

• Organization.
• Problem solving.
• Collaborative and Independent.
• Attention to detail.
• Communication.
• Excellent Interpersonal skills.

Working Conditions

• Office Setting.

Application Documents

• Resume (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.