Senior Director of Finance and Administration (Hybrid) - Emergency Medicine | Washington University in St. Louis - Military Veterans

Scheduled Hours 40 Position Summary The Senior Director of Finance and Administration will oversee and manage the business operations of a large clinical academic department, ensuring efficient and effective support in areas of finance, HR/payroll operations and administration. The role requires a strategic and experienced leader to drive operational excellence, optimize resource allocation, and foster a collaborative work environment that promotes the departments goals within a dynamic healthcare and academic setting. The ideal candidate is a hands-on leader with a strong background in financial management, operations and administration experience. The role will serve as a key advisor to department leadership on all business affairs, finance and general administration. Job Description Primary Duties & Responsibilities: Strategic Leadership and Planning  Develop and implement strategic business plans that align with department goals and institutional priorities. Collaborate with department leadership to create and track long-term growth plans, including staffing, space utilization, and budget allocation. Serve as a trusted advisor to the department chair and Executive Director providing insights into operational challenges and solutions. Financial Management and Budgeting  Oversee all financial activities, including budgeting, forecasting, and expense management, to ensure fiscal responsibility and compliance. Prepare and monitor annual budgets, ensuring alignment with department and institutional goals. Develop financial models and analyses to support strategic initiatives. Manage and assist with negotiating various agreements, including service, industry, and hospital contracts. Conduct annual reviews of contracts to ascertain opportunities to renegotiate. Perform financial analysis on a variety of projects as requested by leadership. Human Resources and Workforce Management  Supervise and manage business office staff, monitor performance, manage and allocate workload, conduct evaluations, and recruit/hire. Manage departmental staffing levels ensuring appropriate staffing levels and skills to support operational needs. Lead and manage the finance, HR/payroll and administration teams within the department. Operations and Process Improvement  Identify opportunities for process improvement and implement best practices in areas such as on-boarding, space utilization, and administrative efficiency. Collaborate with faculty and staff to streamline workflows and improve service delivery to both internal and external stakeholders. Ensure compliance with institutional policies and procedures, as well as regulatory requirements, across all operational activities. Provide expertise and guidance to leadership in ensuring compliance with the operating budget, salary guidelines, University policies and procedures, and department policies and procedures. Data Analysis and Reporting  Develop, monitor, and report on key performance indicators (KPIs) related to department operations, financial health, and strategic goals. Utilize data to make informed recommendations for resource allocation, process improvement, and strategic planning. Compile annual Operating and Maintenance Expense Reports. Develop standard practices and procedures for business administration. Create a comprehensive, effective information system for administering the financial requirements for budgeting and reporting, working with IS and or internal department team to develop and implement the system and monitoring results. Prepare regular reports and presentations for department and institutional leadership. Stakeholder and Relationship Management  Serve as the primary liaison for the departments business operations with institutional offices, including Finance, HR, Compliance, IT, and Facilities. Build and maintain strong relationships with internal and external stakeholders to support the departments mission and goals. Represent the department at institutional meetings and committees, advocating for departmental needs and priorities. Serve as a representative on local and national organizations (such as Academy for Administrators in Academic Emergency Medicine (AAAEM)). Working Conditions: Job Location/Working Conditions Normal office environment/clinical academic setting Physical Effort Typically sitting at a desk or table M ay require occasional travel to other campus locations or conferences Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelors degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification is required for this position. Work Experience: Managerial (7 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications: Additional training or certification in healthcare or emergency medicine academic administration ( FACHE, CAEMA). Preferred Qualifications Education: M.B.A. - Master of Business Administration, M.H.A. - Master of Health Administration Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: Progressive Management In An Academic Health Center, Hospital, Or Healthcare Industry Setting (10 Years) Skills: Action Planning, Budgeting, Building High Performance Team, Business Analysis, Communication, Confidentiality, Employee Management, Enterprise Resource Planning (ERP), Financial Forecasting, Financial Management System (FMS), Financial Reporting and Analysis, Generally Accepted Accounting Principles (GAAP), Human Resources (HR), Information Integration, Leadership, Operating Budgets, Payroll Administration, Problem Analysis, Problem Resolution, Process Efficiencies, Process Improvement Management, Project Administration, Sound Judgment, Team-Oriented Leadership, Time Management Grade G16 Salary Range $96,000.00 - $169,300.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.