Procurement and Payables Analyst, Auxiliary Services | University of California Riverside - Military Veterans

Procurement and Payables Analyst, Auxiliary Services Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Accounting and Finance Salary: $66,500 - $118,300 Full/Part Time: Full-time(100%) Organization: Auxiliary Services Department: Chris Dacanay Application Deadline: Open Until Filled Position Information: NOTE: The initial review of applications will occur in January. UC Riverside's Auxiliary Services is recruiting for a Procurement and Payables Analyst. The full salary range for the Procurement and Payables Analyst is $66,500 - $118,300 annually. However, the expected pay scale for this position is up to $74,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. The Procurement and Payables Analyst develops procedures for performance of a variety of duties; or performs complex duties within established policy guidelines. Under the guidance of the Assistant Director, the Procurement and Payables Analyst operates with moderate independence by providing high level analysis, reconciliation and accounting support with focus on expenditures and accounts payable, including payment schedules, supplier agreements, and invoice/payment resolution to Auxiliary Services. Drives trend analysis and forecasting to support financial management and operational practices. Responsible for complex reporting, data management, encumbrance/liability management, and accounts payable accounting and facilitation. Position leads best practice review and recommendation and ensures adherence to local, UC, state and industry policies and regulations. Serves as liaison with Auxiliary Services Financial Analysis Unit, central Purchasing, Accounting, and Accounts Payable. Serves as principal driver in support of the Assistant Director for fiscal close activities and requirements. Able to take lead on presentations and facilitate communication and meetings with groups and constituents at all levels. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Requirements Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Experience Requirements 4 - 7 years of related experience. Required Experience with accounts payable, invoice/payment resolution. Required Experience with procurement and purchasing systems. Required Experience with supplier agreements and contracts. Required Experience with reporting and data management. Required Special Conditions Special Must pass a background check. Required Minimum Requirements Thorough knowledge of financial processes, policies and procedures. Thorough knowledge of financial data management and reporting systems. Strong proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems. Ability to function effectively as a member of a team. Ability to adapt to changing priorities. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Leadership skills to provide guidance, coaching and mentoring to professional and support staff. Ability to steer meetings, workgroups, conversations and presentations with peers, colleagues and a variety of groups at all levels. Ability to display initiative and remain flexible in a fast-paced and changing environment and service needs. Preferred Qualifications Familiarity and experience with UC Riverside's financial systems. Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment. Knowledge of both public and private sector financial practices. Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details General Information Job Title FINANCIAL SVC ANL 3 Job Code 004628 Grade 21 Department Head Chris Dacanay Supervisor Hector Linares Generic Scope Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. Custom Scope Uses skills as a seasoned, experienced financial service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Department Custom Scope The Procurement and Payables Analyst develops procedures for performance of a variety of duties; or performs complex duties within established policy guidelines. Under the guidance of the Assistant Director, the Procurement and Payables Analyst operates with moderate independence by providing high level analysis, reconciliation and accounting support with focus on expenditures and accounts payable, including payment schedules, supplier agreements, and invoice/payment resolution to Auxiliary Services. Drives trend analysis and forecasting to support financial management and operational practices. Responsible for complex reporting, data management, encumbrance/liability management, and accounts payable accounting and facilitation. Position leads best practice review and recommendation and ensures adherence to local, UC, state and industry policies and regulations. Serves as liaison with Auxiliary Services Financial Analysis Unit, central Purchasing, Accounting, and Accounts Payable. Serves as principal driver in support of the Assistant Director for fiscal close activities and requirements. Able to take lead on presentations and facilitate communication and meetings with groups and constituents at all levels. Key Responsibilities: Key Responsibilities DescriptionPercent Time Reviews and approves financial data and transactions. Monitors and engages in the processing of Pro Card transactions, Oracle Financials, web recharges/work orders, Concur/travel transactions, and creating purchase orders. Serves as the primary approver for expenditure transactions, reimbursements, payments, travel expense reports for all Auxiliary Services departments. Maintains high level knowledge and functional use of financial systems, maintaining in depth knowledge of reporting capabilities, data extraction and system limitations. Remains apprised of system updates, changes and issues requiring resolution/campus assistance. 25% Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects. Responsible for monitoring supplies and equipment transactions, maintaining organization's vendor contract agreements, and monitoring and releasing encumbrances. During fiscal closing incumbent assists with processing and reviewing accruals, closing entries, and various other closing steps. 15% Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations. In collaboration with the Finance team maintains and tracks major Auxiliary Services expenses, blanket POs, expense coding and accounting. 10% Provides analyses for complex summaries and proposals relative to a diverse range of topics to include new financial procedures and/or services, changes in legal regulations, tax implications, etc. 10% Assesses and recommends to management changes as needed to ensure financial processes maintain compliance with federal and state requirements and internal financial/audit policies. Under the leadership of the Assistant Director, conducts regular review of encumbrance balances, supplier account standings, supplier agreements, expense funding and coding and applicable policies and regulations. 10% Provides guidance to less experienced team members on financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering and collections. Serves as a resource and takes the lead in training new staff on campus financial systems and applications. Provides guidance on UC and local policies. 5% Applies a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance, tax implications, recovery of cash, risk management, and the organized implementation of a diverse range of financial services for students and departments. 5% Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors. 5% Documents procedures for financial activities. Responsible for tracking and cycle review/update of Auxiliary MOUs. Maintains central repository of MOU records. Helps coordinate and develop audit practices and reviews for overall campus audit preparedness. 5% Participates in moderately complex audits of processes and recommends changes to processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. Helps draft and develop Standard Operating Procedures and best practices. Reviews and updates regularly. 5% Provides support analysis for organization's assets inclusive of cost analysis and depreciations. 5% To apply, visit https://jobsportal.ucr.edu/jobs/34805092 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a5eafad768fd864c86c91a33d14ddefa