Administrative Coordinator, Department of Government - Georgetown University College of Arts & Sciences | Georgetown University - Military Veterans

Administrative Coordinator, Department of Government - Georgetown University College of Arts & Sciences Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world. Requirements The Georgetown University College of Arts & Sciences experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, the Georgetown University College of Arts & Sciences strives to provide its students with a multifaceted liberal arts education-an education of the whole person. The Administrative Coordinator is a renewable, term role, that provides wide administrative support to the Department of Government, including the Department's large undergraduate major and minor. This position is also responsible for the coordination of large-scale events and special meetings, faculty recruitment and support, undergraduate student research hiring, department expenses and reconciliations, and overall assistance with department operations. Responsibilities include, but are not limited to: Undergraduate Program & Faculty Recruitment Support Work with the Director of Undergraduate Studies in providing support to undergraduate majors/minors as well as meaningful programming events. Meet and present undergraduate major/minor info to prospective undergraduate students. Maintain undergraduate program handbook and undergraduate program info on department web site, assisting with graduation awards and activities. Coordinate faculty search processes with selected committee, including compliance with GU policies, review of applications and visits by selected candidates. Process and reconcile all faculty expenses as related to research or department business. Assist with set-up of faculty each semester, especially new faculty, maintaining all faculty email lists to ensure all faculty are well informed. Operational and Department Events Support Process and reconcile department expenses according to established budgets, overseeing hiring and payroll for undergraduate research assistants. Manage the hiring and supervision of the Department's ICC 681 front desk work-study student assistants. Serve as Department Technology Representative to liaise with UIS on university computing updates and represent Department needs. Assist the Administrative Officer with management of central office and streamlining of internal administrative processes. Coordinate special and large-scale department events, to include securing venue, communication with the Office of Protocol as necessary, invitations and RSVP's, programs, advertising, audio-visual, catering and reconciliation of event expenses. Ensure that all event and agenda logistics have been coordinated meticulously to avoid potential pitfalls, providing onsite support to be able to troubleshoot if necessary. Course Scheduling Support Assist the Associate Director of Undergraduate Studies as needed, with working drafts and timetable of department scheduling process, in light of Registrar's Office deadlines for each term. Assist Chair, Field Chairs, the Directors of Undergraduate Studies, the Director of Graduate Studies and MA program staff to ensure that all planned courses are successfully scheduled in the department's master schedule, so students have the most accurate information during the pre-registration process each term. Assist Administrative Officer with cross referencing adjunct courses each term to ensure that contracts are submitted accurately and course cancellations are processed promptly. Assist with College Dean's Office to ensure that that undergraduate major/minor requirement courses are consistently offered to satisfy the degree requirements. Work Interactions The Department of Government is one of the largest academic departments within the Georgetown College of Arts & Sciences, housing a large undergraduate program, 3 MA programs and a highly ranked PhD program. Reporting to the Chair and Administrative Officer, the Administrative Coordinator is responsible for serving undergraduate students to ensure a positive student experience, as well as department faculty with their teaching and research logistics. This position also contributes to the success of the Department by successfully hosting events that highlight the Department, its faculty and students. Requirements and Qualifications Bachelor's degree required with at least 2 years of experience in a fast-paced office Proficiency in MS Suite applications, Google docs and content-based web site management Must possess excellent verbal and written communication skills Superior multi-tasking and time management skills Self-starter with the ability to work independently and within a team Must be able to navigate sensitive matters with utmost confidentiality, good judgement and poise Work Mode Designation This position has been designated as Hybrid . Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation . Cover letter and resume required for consideration. Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $19.20 - $28.70 Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors. Current Georgetown Employees: If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown. Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions. Need Assistance: If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu . Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website . EEO Statement: Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law . Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website . To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/GeorgetownAdminCareers/job/Main-Campus/XMLNAME--Administrative-Coordinator--Department-of-Government---Georgetown-University-College-of-Arts---Sciences_JR19999 Copyright 2024 Jobelephant.com Inc. All rights reserved. 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