Associate Executive Specialist - Military Veterans

About this role:

Wells Fargo is seeking a highly organized and detail-oriented Associate Executive Specialist r esponsible for providing administrative support for approximately four leaders in the Talent Management and Learning function, with occasional assistance for their immediate leadership team/direct reports. This role requires a proactive and adaptable individual capable of managing multiple priorities in a fast-paced environment, ensuring seamless day-to-day operations and contributing to the effectiveness of the Talent Management organization.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports.
• Perform complex administrative, transactional, operational support tasks, including but not limited to calendar management and meeting prioritization, expense reporting, event coordination and support, booking meeting rooms, and coordinating availability among multiple calendars. Ensure all requests are executed smoothly in a timely manner.
• Coordinate and arrange for travel for the leaders, including researching and booking flights, lodging and transportation, and handle any changes or adjustments. Ensure that all travel plans align with company policies and that travel expenses are entered into the system in a timely manner and accounted for/projected in monthly budget reviews.
• As requested, provide communications and correspondence support for leaders, including phone calls, emails and in-person requests in a timely manner.
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks.
• Support more experienced level leaders with daily administrative tasks as requested, requiring interaction with more experienced leaders across the organization.

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Proven experience with successfully supporting multiple senior level and executive level leaders with calendar management, travel arrangements, scheduling of meetings and events
• Experience in creating and editing executive ready power point presentations in support of two leaders
• Intermediate Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software/technologies
• Experience with ordering and purchasing, and communicating with vendors
• Ability to handle confidential material in a professional and discreet manner
• Experience with Workday and My Concur
• Experience using SharePoint site
• Excellent verbal, written, and interpersonal communication skills
• Flexibility and adaptability to changing priorities and demands
• Preferred experience in HR and/or Talent Management

Job Expectations:

• Position will require onsite presence at the location listed below
• This position is not eligible for Visa sponsorship
• Relocation assistance not available for this position

Position location:

• 11625 North Community House Road, 3rd floor, Charlotte, North Carolina

#hrjobs

Posting End Date:

30 Nov 2024
*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.