Admin Assistant I - Military Veterans

Salary Range: $44,203 - $58,938
Relocation: No
Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

Key Roles & Responsibilities

Other duties may be assigned. Directly or through others, the incumbent:

• Provides secretarial and administrative support for multiple managers, and their staff
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager

• High School diploma, GED, or equivalent is required
• 3 years secretarial or administrative support experience
• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• Knowledge of company operations, policies, and procedures a plus
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

• Requires minimal supervision
• Strives for accuracy
• Proactive team player