Senior Administrative Assistant | Yale University - Military Veterans
at HERC - Metro New York & Southern Connecticut
- Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments.3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities.5. Organizes, coordinates, and implements Department specific events.6. Oversees and maintains Department databases and mailing lists.7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments. Required Skill/ability 1: Proven ability in an administrative support position. Excellent computer skills including intermediate to advance proficiency in Work and Excel. Ability to quickly transition to new software and computer systems. Required Skill/ability 2: Demonstrated work accuracy and attention to detail and excellent proofreading skills. Required Skill/ability 3: Excellent interpersonal skills. Excellent written and verbal communication. Excellent attendance and punctuality records. Required Skill/ability 4: Works well under pressure. Ability to prioritize, multitask and effectively management multiple deadlines. Required Skill/ability 5: Excellent time management skills. Demonstrated thoroughness and follow-through in execution of tasks. Preferred Education: Prior experience in a research and/or academic environment. Prior experience in coordinating travel, meetings and conferences. Workday experience is preferred. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant, Academic Dept University Job Title: Senior Administrative Assistant Preferred Education, Experience and Skills: Prior experience in a research and/or academic environment. Prior experience in coordinating travel, meetings and conferences. Workday experience is preferred. Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degr
New Haven, CT
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