Executive Assistant for Academic Affairs | Aurora University - Military Veterans

Position Purpose: The Executive Assistant for Academic Affairs supports learning by providing executive level and confidential administrative support to the Provost and Executive Vice President for Academic Affairs.Essential Job Functions:AdministrationProvides direct and confidential support to the Provost/EVPAA and their teams including, but not limited to: scheduling meetings, managing appointments, writing and sending correspondence, creating agendas and other meeting materials, recording meeting minutes for the Academic Leadership Team, Provost Council, and others as requested.Coordinates with the Presidents Office on matters relating to the Board and assists with Provost/EVPAA with material preparation.Coordinates with all academic and operational units to ensure seamless operations and provide recommendations on process improvements including, but not limited to, Colleges and Schools, Faculty Senate, Office of the Registrar, and Institutional Effectiveness.Maintains and communicates the annual calendar for faculty hiring and appointments.Coordinates travel for Academic Affairs.Tracks Provost/EVPAA projects until completion on a regular basis.FinancialMonitors and prepares budget reconciliations for Academic Affairs departments.Monitors and reconciles Academic Affairs budget.Manage and SupportAnticipate and resolve administrative issues associated with faculty affairs by effectively interpreting, analyzing, and communicating policies in the faculty and university handbooks.In coordination with HR, lead and manage all new faculty and faculty appointments and documentations, such as, but not limited to:In coordination with HR processes, prepare and monitor documentation associated to appointments.Annual contracts for full-time faculty.Facilitate and manage the documentation associated with the confidential faculty tenure and/or promotion review process, including assisting the Faculty Personnel Committee with any administrative needs.Maintain faculty physical and electronic files. Update faculty information with regard to all promotion, tenure, and sabbatical leave information.Assists the university in other capacities as needed that align with strategic initiatives. Additional duties as assigned by the Provost and Executive Vice President for Academic Affairs. Core Competencies: Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning . Handle confidential information with tact and discretion. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned. Essential Job Functions: Essential Job Requirements: Education: Bachelor?s degree required; equivalent work experience in an administrative setting will be considered. Experience: Budget and personnel management required. Higher education experience strongly preferred. Skills: Goal-oriented. Excellent communication and organization skills, customer-service orientation, and professional manner. Computer knowledge essential. Expertise in Microsoft Excel required. Ability to interact with a diverse group of faculty, staff, and students and to develop strong working relationships with colleagues, staff, administrators, students, and the general public. Flexibility with an evolving workstation. Special Requirements: Valid driver?s license. Some evening and Saturday hours required. Physical Requirements: Ability to move about campus. Ability to interact via telephone, in person, and via electronic media. Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.