INVOICE AUDIT CLERK - Military Veterans
at Navy Exchange Service Command (NEXCOM)
Job Summary:
Serves as an Invoice Audit Clerk with responsibility for examining and processing direct delivery accounting documents for payment of vendor invoices for retail services or expense items.
Duties and Responsibilities:
- Examines and processes for payment vendor invoices for retail services or expense items for specifically assigned departments following established procedures.
- Contacts vendors buyers or Exchange locations as necessary to resolve delays or discrepancies.
- Sorts audited work into specific order for submission to data entry to ensure invoices are paid according to the Prompt Payment Act.
- Audits for accuracy data in delivery tickets and report of goods received.
- Forwards audited documents to data entry for payment.
- Audits end of month accrual report for departments assigned.
- Checks for accuracy and corrects discrepancies or submits to supervisor for correction as appropriate.
- Conducts search of records and files when discrepancies exist in order to reconcile data.
- As necessary contacts procurement Exchange locations or vendors to resolve discrepancies.
- Initiates correspondence to effect necessary adjustments and corrections.
- Responsible for properly maintaining department files located in central filing area.
- Ensures correspondence is initiated for problem match files and follow up is performed.
- Responsible for answering vendor correspondence in departments assigned.
- Carries out policy of customer service.
- Ensures quality customer service is provided to vendors Exchange locations and fellow associates.
- Exercises tact good manners and courtesy.
- Works under the general supervision of a designated supervisor who provides procedural instructions advice and assistance in connection with problems.
- Work is reviewed in terms of effectiveness of operations and adherence to instructions and procedures.
- Performs other related duties as assigned
Requirements
GENERAL EXPERIENCE
One year of experience in clerical or office work of any kind that demonstrated the ability to perform the duties of the position satisfactorily.
SPECIALIZED EXPERIENCE
One year of responsible clerical experience that demonstrated the ability to research examine and review correspondence. SUBSTITUTION OF
EDUCATION FOR EXPERIENCE
One-half academic year 15 credit hours of study above the high school level may be substituted for each 6 months of general and specialized experience. Education substituted for specialized experience should include 6 credit hours per year 30 credits of business administration or accounting related courses.
Norfolk, VA
WELCOME TO Navy Exchange Service Command (NEXCOM)!
The Navy Exchange Service Command (NEXCOM) is the headquarters for the worldwide NEXCOM Enterprise and is one of 11 commands under the Commander, Naval Supply Systems Command (NAVSUP).
NEXCOM offers exciting opportunities to join a unique provider of goods and services to Navy Sailors and their families around the world. We are a $2+B enterprise, operating over 300 Navy Exchange retail locations and 100 Navy Hospitality locations around the US and in 13 foreign countries, on nearly 100 Naval Bases globally. Our NEX oversees the operation and management of retail stores, food services, hotels, auto shops, and other services.
NEXCOM oversees six primary business programs:
- Navy Exchange (NEX) Retail Stores and Services
- NEXCOM Hospitality Group
- Uniform Program Management Office (UPMO)
- Navy Clothing Textile and Research Facility (NCTRF)
- Ships Stores Program
- Telecommunications Program Office (TPO)
With the exception of the Ships Store Program, the NEXCOM Enterprise conducts its operations as a federal non-appropriated funded instrumentality. As such, the command is self-supporting with 70 percent of its profits given to Navy Morale, Welfare and Recreation (MWR) programs and the remaining 30 percent reinvested in NEX buildings and equipment.
NEXCOM is a military organization and is subject to congressional legislation as well as oversight from the Department of the Navy. NEXCOM’s parent command is the Naval Supply Systems Command (NAVSUP).
The NEXCOM Enterprise boasts over 14,000 civilian associates in a wide variety of jobs worldwide, over 40 percent of whom are military affiliated as either family members or veterans. The bulk of NEXCOM’s workforce is comprised of government non-appropriated civilians, many of whom are also military affiliated as either family members or veterans. This combination of military leadership and civilian business expertise enables NEXCOM to perform its unique mission for the Navy.
Our mission is to provide authorized customers’ quality goods and services at a savings and to support Navy quality of life programs for active duty military, retirees, reservists, veterans, DoD civilians and families
Remember, you will come for our benefits but you will stay for the mission!